Emergency Preparedness and Response

World Food Programme, Islamabad, Pakistan

Skill Required:, Project/ Programme Management
Preferred Experience: 
7 to 10 Year
Closing Date for Applications: 
25th April, 2019


Job Description

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

WFP in Pakistan is undergoing a strategic shift from a humanitarian to development focus – the Humanitarian Development Nexus (HDN). In parallel, it has moved away from the PRRO model to the Country Strategic Plan (CSP) (2018-2022). To expedite this strategic shift and to strengthen WFP’s positioning as a key and trusted government partner the selected candidate for this position is expected to provide leadership in the development and implementation of policies under the CSP that effectively meet food assistance needs, with specific focus on general emergency food distributions, in a complex context, and provide technical advice and oversight to WFP colleagues and partners on the relevant development and implementation of complex policies, strategies and operations.

JOB PURPOSE

This role is focused on food related relief operations and policy development. The incumbent is expected to contribute operationally and strategically to the development and implementation of the food-related emergency response and preparedness component of the Pakistan Country Office CSP.

This assignment encompasses a diverse range of responsibilities related to overseeing the food-related emergency preparedness and response portfolio. This includes all activities and policy work related specifically to general food distribution (GFD) as well as related government capacity strengthening initiatives (for general food distribution) such as e.g. Humanitarian Response Facilities (HRF) and its soft components, (such as coordination, development and implementation of SOP’s, etc.).

KEY ACCOUNTABILITIES (not all-inclusive)

  • Develop and implement the food component of the Relief programme (GFD), incl. government and community ownership and effectiveness of general food distribution programmes at national and sub-national levels.
  • Coordinate with internal and external stakeholders to establish transparent, accurate, and ethical targeting and beneficiary selection, fully in accordance with SCOPE beneficiary management procedures, and triangulation of data to ensure the most vulnerable are timely assisted with the appropriate food basket.
  • Coordinate with internal stakeholders (e.g. supply chain, food safety& quality, partnership unit) to ensure timely general food distributions in line with needs on the ground and corporate guidelines.
  • Support implementation and engage, maintain and strengthen upstream policy dialogue to build/support government capacity to plan coordinate, implement, monitor and evaluation of emergency food distribution programmes in a devolved environment (such as HRF and its soft components including coordination mechanisms, systems building, supply chain, management efficiency, etc.)
  • Contribute to formulation of general food distribution programme strategies in line with both corporate guidance and the practical realities of operating in the field; and translate relevant food distribution programmes and policies into federal and provincial level policies & practices.
  • Developing food distribution programme guidance, incl. SOP’s, and implementation modalities and operations, to ensure a clear and strong connection between CO, PO (provincial offices) and field operations.
  • Provide input and support to POs on moderately complex issues related to general food distributions to clarify ambiguities and ensure that policy and programme operations are consistent with WFP policies, Executive Board decisions, and other relevant guidance.
  • Provide technical advice or mobilise technical expertise on programme and policy issues related to general food distributions, including the deployment and testing of innovative approaches, and to the development of food -related strategies to support government efforts to respond timely and efficiently to any emergency that may occur.
  • Coordinate represent and position WFP in clusters, sectoral working groups, with focus on general food distributions.
  • Assist counterparts in governments and other partners in identifying where food assistance, especially food distributions, can be usefully employed and provide support and technical expertise for the planning, formulation and implementation of moderately complex food assistance programmes and policies to strengthen government’s preparedness & response capacity.

Other Job Responsibilities

  • Establish and maintain operational and strategic partnerships to identify opportunities for collaborative approaches and initiatives that improve general food distribution packages and support advocacy work.
  • Enhance WFP’s leadership status in forums relating to the area of general food distribution through direct participation, briefings, information products and other materials as requested.
  • Contribute to operational research and evidence building on issues relevant to emergency food distributions.
  • Manage the preparation and dissemination of timely analytical and critical reports, publications, and a variety of information products or proposals for internal or external use.
  • Contribute to resources mobilisation efforts for WFP projects, including clearly articulating the need for general food distribution programmes, and follow up on the resource situation of relevant projects including commodity and funds availability, seeking advice from colleagues where necessary.
  • Advice and support the development of functional training in areas of general food distributions to enhance the capacity of WFP staff and partners, with specific focus on relevant government authorities at federal and provincial level, to design and deliver effective food distribution programmes.
  • Lead, motivate and develop a team of staff to enable high performance.
  • Ensure effective communication and coordination, particularly in relation to working with diverse groups of stakeholders, in particular Government, and UN agencies.
  • Provide high standard of writing and presentation for all internal and external documents.
  • Ensure the best use of assigned financial resources for achievement of set objectives within a moderate budget.
  • Contribute to Country Office Emergency Preparedness i.e. early warning, risk analysis, and contingency planning in order to respond to humanitarian crises and needs.
  • Other as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives : Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
  • Be a force for positive change : Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
  • Make the mission inspiring to our team : Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
  • Make our mission visible in everyday actions : Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

  • Look for ways to strengthen people's skills : Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
  • Create an inclusive culture : Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
  • Be a coach & provide constructive feedback : Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
  • Create an “I will”/”We will” spirit : Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios)

Performance

  • Encourage innovation & creative solutions : Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
  • Focus on getting results : Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
  • Make commitments and make good on commitments : Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
  • Be Decisive : Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

  • Connect and share across WFP units : Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning
  • Build strong external partnerships : Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships
  • Be politically agile & adaptable : Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
  • Be clear about the value WFP brings to partnerships : Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

FUNCTIONAL CAPABILITIES

Programme Lifecycle & Food Assistance

  • Displays ability to identify the main hunger problem at the national or subnational level to design and implement context-specific programmes that integrate complex analysis and the full range of food assistance tools.
  • Transfer Modalities (Food, Cash, Voucher)
  • Demonstrates the ability to design, implement, monitor and provide oversight over effective and efficient programmes deploying different transfer modalities.
  • Broad Knowledge of Specialized areas
  • Demonstrates the ability to interpret basic data in the context of WFP specialised fields to contribute to technical programme design, implementation and monitoring.
  • Emergency Programming
  • Displays ability to translate understanding of programme principles in emergencies and protracted conflict situations into relevant, effective, and context specific approaches.
  • Strategic Policy Engagement w/ Government
  • Develops thorough recommendations using multiple inputs (e.g., government counsel, research, own experience) to strengthen national or subnational entities and government owned food and nutrition security programmes.

STANDARD MINIMUM QUALIFICATIONS

Education: Master’s degree or PhD in Disaster Management, Logistics & Supply Chain Management, or other fields relevant to emergency preparedness and response (food)

Experience:

  • Minimum of 7 years experience in emergency preparedness and response (Food) at both policy and implementation level.
  • Experience in coordination in large emergencies.
  • Experience in targeting and beneficiary selection.
  • Experience in general food distribution.
  • Experience in development and operationalization of policies.
  • Experience of managing/coordinating humanitarian response hubs and the soft components including coordination mechanisms, systems building, supply chain, and other relevant activities.
  • Led a programme team or a component of a country office programme portfolio in the relevant area.

Knowledge:

  • Demonstrable knowledge off WFP corporate policies and directives related to emergency preparedness and response and food distribution.
  • In-depth knowledge of, and extensive experience in working in coordination with relevant Government ministries, departments and authorities including NDMA, PDMA, FDMA, SDMA and GBDMA, Ministry of Food Security and Provincial Line Departments.
  • Demonstrable knowledge of relevant government national and provincial legislation and policies and priorities.
  • Strong inter-personal and communication skills, particularly in relation to working/coordinating and working collaboratively with diverse groups of stakeholders, in particular Government, and UN agencies.
  • Understanding of the Humanitarian Development Nexus (HDN).
  • High standard of writing skills for the preparation of all internal and external documents.

Language: Fluency (level C) in English language, Urdu, and other local languages.

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