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The Emergency Specialist is based in Cox’s Bazar Field Office where the Field Services Programme is a component of the Country Programme. The Emergency Specialist reports to the Emergency Manager.
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Summary of key functions/accountabilities:
- Emergency preparedness is effectively arranged together with establishment of field/country contingency plans and early warning mechanisms.
- Emergency preparedness and response plans addresses gender issues that may be expected to intensify during emergencies.
- Emergency plans of action are developed, and compliance and coordination of all sectors with the plans are implemented.
- Technical advice on emergencies and programme management related to implementation of emergency preparedness measures are effectively provided.
- Emergency preparedness and response, and a consistent flow of information of the humanitarian situation are effectively coordinated within the office.
- Substantive improvements are made in the emergency preparedness and response capability of UNICEF staff and implementing partners through conduct of effective training activities.
- In the event of an emergency, UNICEF's presence is promptly established and the initial emergency operational tasks are effectively executed, including provision of support for information communication technology, telecommunications facility and all staff security related assistance in the field/country office.
- Needs assessment is effectively conducted to determine priorities and an appropriate intervention by UNICEF based on the local emergency situation affecting children, their families and community.
- Timely delivery of assistance and supplies is provided, urgent staffing requirements are identified, and the appropriate use of UNICEF resources is monitored for effective project delivery.
- Emergency appeals and project proposals are prepared, and concerted efforts are put forward to mobilize donor response and recovery/rehabilitation-related funding.
- Longer-term requirements of the emergency operation/interventions are determined to build a regular operational and staffing structure.
- Continuous, effective and strategic coordination, communication, consultation and liaison are maintained with Government, UN agencies, NGOs, donors and allies in support of the special needs of children and women affected by emergency situations within the framework of the cluster approach and based on the Core Commitment for Children.
- Management is kept informed of humanitarian developments in relevant policies, situation developments, potential threats and opportunities/issues in the field/country.
- Emergency preparedness and response strategies are mainstreamed in the field/country office's workplans. Sectoral input is provided for all related documents for the office’s Emergency Preparedness and Response, as well as for the Situation Analysis and the Field/Country Programme Document.
- Adopts adequate emergency preparedness measures through the development and updating of field/country contingency plans and establishment of early warning mechanisms, to ensure effective preparedness and response to specific emergencies.
- Participates in the formulation and development of plans of action in preparation and response to emergencies, monitors compliance of all sectors with emergency plans of action, including financial resources. Ensures coordination of the management of emergency preparedness and response.
- Provides technical advice related to emergency preparedness and response, including on programme management related issues. Provides advice to the field/country office in the implementation of emergency preparedness measures in the field to strengthen preparedness and response mechanisms in the field/country faced with impending emergencies.
- Develops and maintains databases on field/country information, and ensure the flow of information and communication crucial for the planning and implementation of emergency preparedness and response management. Identifies availability of resources in emergency prone areas and establish logistics plans to be implemented during an emergency operation, to ensure a timely and effective emergency response.
- Plans, organizes and conducts training for the office’s staff capacity building in emergencies preparedness and response. Assists in developing and conducting emergency training courses. Provides training and/or briefing, as required. Participates in other emergency training workshops in the field and builds up the emergency preparedness and response capability of UNICEF staff as well as implementing partners.
- In the event of an emergency, takes prompt action as a member of the Emergency Response Team which is deployed immediately to establish UNICEF's presence and implement the initial operational tasks relating to emergency assistance. Immediately verifies the nature and extend of the emergency with staff, government officials, other UN agencies or local organizations and media. Ensures that the office is provided with effective telecommunications facility and staff security assistance in an emergency, as necessary. In coordination with the programme and operations groups, establishes contact with all UNICEF staff, their dependents and visitors to ensure their safety and whereabouts, and informs Emergency Manager and the Chief of Field Office of their status.
- Participates and assists with assessment of local emergency and security situation affecting children and mothers in the locality, in conjunction with the Regional Office, the HQ Divisions, and field staff. Visits the location to conduct an initial rough assessment of the magnitude of the crisis and its implications for children and its impact on the community. Assesses the validity of the office preparedness plan and ability of the office vis-à-vis the current crisis as well as immediate and additional needs. Determines corporate priorities and an appropriate intervention (supply procurement, fund-raising and staff development) by UNICEF. Coordinates with other partners to make a rapid assessment covering priority areas as defined by the Core Commitment for Children in Emergencies. Establishes contact with community groups, government, UN agencies, media and other partners to keep abreast of emergency situations.
- Applies the emergency preparedness and response plan as necessary, and identifies urgent staffing requirements and redeploys filed office staff as required. Executes the timely delivery of assistance and procurement of supplies, monitors the appropriate and effective use of UNICEF resources/inputs. Identifies problems and constraints in order to ensure effective project delivery. Certifies the disbursement of funds, monitors expenditures and submits financial status reports. Sets up a reporting system and sends daily situation reports to concerned parties.
- Participates in the implementation of plans of action and workplans for emergency projects. Implements and manages project activities. Undertakes field visits to emergency project areas, to assess local conditions and monitor project progress. Makes technical decisions on project administration (e.g., activates, requests or reprogrammes allocation of emergency funds). Prepares inputs for appeals and updates related to emergencies. Works with program sections and senior management to mobilize donor response and recovery/rehabilitation-related funding, including annual or multi-annual humanitarian appeals and documents (e.g., pitch documents). Communicates and advocates on the situation and needs of children through local and international media, as appropriate.Identifies longer-term requirements of the emergency operation/interventions. Proposes a more regular operational and staffing structure to take over from the Emergency Response Team.
- Maintains continuous, effective and strategic coordination, communication, consultation and liaison with Government, UN agencies, NGOs, donors and allies to appeal for aid for children and women with special needs resulting from the emergency situation requiring an effective emergency response in all sectors. Identifies implementing/operational partners and establishes implementing arrangements. Ensures that the UNICEF support is effectively provided to the government with respect to sectoral coordination within the framework of the cluster approach and based on the Core Commitment for Children.
- Participates in all humanitarian and recovery related forum and keeps management informed of all humanitarian developments in the field/country in terms of policies, strategy, situation developments, potential threats and opportunities/issues in partnership.
- Promotes that disaster prevention, mitigation, preparedness and response strategies are mainstreamed in the field office's workplans. Prepares sectoral input for the field office programme documents, plan of action, annual work plans, and all related documents of the office’s Emergency Preparedness and Response. Contributes towards the preparation of the Situation Analysis and the Field/Country Programme Document.
To qualify as an advocate for every child you will have…
- Advanced University degree in social sciences, public administration, international law, public health, nutrition, international relations, business administration or other related disciplines. Preferably a combination of management, administration, and relevant technical fields.
- A minimum of five years of progressively responsible professional work experience at the national and international levels in programme/project development, planning, implementation, monitoring, evaluation and administration.
- Specialized training/experience in emergency response management highly desirable.
- Experience working in field work is considered as an asset.
- Relevant experience in a UN system agency or organization is considered as an asset.
- Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.