Executive Assistance Trainee

World Vision, Bamako, Mali

Skill Required:, Training and Capacity Building
Preferred Experience: 
3 Years
Closing Date for Applications: 
24th November, 2019


Job Description

Purpose of the position: Assist the Executive Assistant in her responsibilities.

Main responsibilities :

  • Assist in preparing for peer review
  • Physical and telephone reception,
  • Reception, processing and orientation of calls and telephone messages,
  • Processing of letters, folders and documents (registration, sorting, distribution and archiving),
  • Assist in the planning of internal and external meetings and booking of meeting rooms under the direction of the Executive Assistant.
  • Assist in taking notes and writing reports,
  • Preparation and follow-up of files,
  • Classification and archiving of documents: letters, notes, report,
  • Management of service supplies and office equipment (photocopier)

KNOW-HOW REQUIRED

Use computer tools,

  • Welcome, filter and direct calls and phone inquiries as well as people,
  • Respect of professional secrecy,
  • Orient the interlocutors,
  • To express oneself easily vis-à-vis various and varied interlocutors,
  • Organize and prioritize secretarial activities
  • Team working

Qualifications : Training / Knowledge / Technical Knowledge and Experiences:

The following are required through a combination of formal training, self-training, experiences, etc.

Minimum qualification required : Have a Bachelor's degree in Management Attachment (Bac + 3)

Source:https://careers.wvi.org/jobs/mali/exceptions/stagiaire-assistance-executive/13858


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