Executive Assistance Trainee

World Vision, Bamako, Mali

Skill Required:, Training and Capacity Building
Preferred Experience: 
3 Years
Closing Date for Applications: 
15th December, 2019


Job Description

Purpose of the position: Assist the Executive Assistant in her responsibilities.

Main responsibilities :

Assist in preparing for peer review

Physical and telephone reception,

Reception, processing and orientation of calls and telephone messages,

Processing of letters, folders and documents (registration, sorting, distribution and archiving),

Assist in the planning of internal and external meetings and booking of meeting rooms under the direction of the Executive Assistant.

Assist in taking notes and writing reports,

Preparation and follow-up of files,

Classification and archiving of documents: letters, notes, report,

Management of service supplies and office equipment (photocopier)

KNOW-HOW REQUIRED

  • Know how to use computers,
  • Welcome, filter and direct calls and phone inquiries as well as people,
  • Respect of professional secrecy,
  • Orient the interlocutors,
  • To express oneself easily vis-a-vis various and varied interlocutors,
  • Organize and prioritize secretarial activities

Team working

Qualification / Training / Knowledge / Technical Knowledge and Experiences: The following are required through a combination of formal training, self-training, experiences, etc.

Minimum qualification required : Have a Bachelor's degree in Management Attachment (Bac + 3)

Attitudes and behaviors : World Vision reserves the right to disqualify a candidate who has a history of child abuse or child protection behavior even after hiring.

Source:https://careers.wvi.org/jobs/mali/exceptions/stagiaire-assistance-executive/13858


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