Executive Assistant

Management Sciences for Health(MSH), Port-au-prince, Haiti

Skill Required:, HR and Admin
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
31st August, 2016

Job Description

Specific Responsibilities

  • Manage the calendar for the Country Representative and COMU Director and help prioritize meetings.
  • Receive, filter and follow up correspondences, documents requiring signature, and drafting appropriate responses.
  • Coordinate meeting logistics including scheduling, facilities set-up, food procurement, and equipment needs. Prepare agenda, produce and supply materials, record and distribute meeting notes.
  • Work with the operations team to ensure the appropriate logistic support for the Country Representative and COMU Director.
  • Draft and translate (as needed) project documents such as official correspondences, memos, meeting notes, and technical documents. 
  • Ensure travel, hotel, and other logistical arrangements are made for the Country Representative and COMU Director. Travel arrangement will be in compliance with USAID regulations.
  • Receive and direct all incoming phone calls, electronic and paper mail, and office guests in a manner that benefits the country office.
  • Manage all paper and electronic files for the Country Representative and COMU Director.
  • As requested develop PowerPoint presentations.
  • Oversee all administrative needs for Country Leadership Office.
  • Support any special projects, reports, and other duties as required. 

Qualifications and Experience

  • Bachelor’s degree and at least 5 years relevant administrative experience or Master’s Degree with at least two years relevant administrative experience in a similar role.
  • Strong administrative, organizational, and written and verbal communication skills.
  • Organized and able to work well under pressure.
  • Ability to carry out independent work, to take initiative, and to use good judgment.
  • Excellent written and oral communications skills in English, French and Creole required.
  • Strong PC skills to include knowledge of Microsoft Word, Excel, PowerPoint, Outlook, internet research and database use.
  • Knowledge of USAID or other donor organizations a plus.
  • Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
  • Demonstrated ability to use discretion and good judgment. Ability to maintain a high level of confidentiality, tactfulness and professionalism

How To Apply:

  • If you are Interested kindly use the following link to apply: https://jobs-msh.icims.com/jobs/9176/executive-assistant/job

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