Executive Assistant

Food and Agriculture Organization

Baku, Azerbaijan

Experience: 0 to 3 Years

Skill Required: Media and Communication

Under the overall supervision of the FAOR, and direct supervision of AFAOR the incumbent provides day-to-day assistance to travel, including the processing of TAs and TECs and provision of assistance in the use of corporate travel systems, to ensure the implementation of appropriate travel activities in conformity with the relevant rules, procedures and practices of the Organization. 
Tasks and responsibilities:

  • Provide comprehensive administrative support to the FAOR, AFAOR, and others as required including managing calendars, scheduling internal and external meetings, briefing the supervisor on matters before meetings and trips, dealing with visitors, handling correspondence.
  • Manage travel arrangements for the FAOR and visiting officials, including visa applications, flight bookings, accommodation, and transportation.
  • Coordinate preparation of official correspondence, speeches, reports, and presentations as required. Handle communication on behalf of the FAOR and maintain effective communication channels within the office and with external stakeholders.
  • Preparation of meeting minutes after meetings and distribution to meeting participants and records to be kept for further follow up.
  • Facilitate coordination and collaboration among different units within the FAO office, ensuring smooth information flow and timely execution of tasks.
  • Act as a liaison between the FAOR and other FAO offices, government agencies, international organizations, and stakeholders.
  • Assist with the informal/formal interpretation and translation of all governmental and non-governmental letters as required.
  • Receive, screen, file, distribute, draft, format, scan, register in Excel file and monitor incoming and outgoing correspondence and documentation from and to the FAO Representative.
  • Maintain record of all incoming and outgoing correspondance
  • Perform other related functions as required

Candidates Will Be Assessed Against The Following:
Minimum Requirements:    

  • University degree in Business Administration, International Relation, Social Sciences or in relevant field
  • At least three years of relevant professional experience working with UN agency or any international organization.
  • Working knowledge (Level C) of English and Azerbaijani.
  • National of Azerbaijan

Technical/Functional Skills:

  • Strong written and verbal communication ability in English and Azerbaijani

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2302887