EXECUTIVE ASSOCIATE

United Nations University (UNU), Dresden, Germany

Skill Required:, HR and AdminProject/ Programme Management
Preferred Experience: 
3 to 10 Years
Email for CV Submission: 
Closing Date for Applications: 
11th November, 2016


Job Description

United Nations University Objectives:

The United Nations University (UNU) is an international community of
scholars, engaged in research, postgraduate teaching and capacity
development and dissemination of knowledge in furthering the purposes
and principles of the Charter of the United Nations. The mission of UNU
is to contribute, through research and capacity building, to efforts to
resolve the pressing global problems that are the concern of the United
Nations and its Member States. For more information please visit http://unu.edu.

United Nations University - Institute for Integrated Management of Material Fluxes and of Resources (UNU-FLORES):

The mission of UNU-FLORES is to contribute to the development of
integrated and sustainable management strategies for the use of water,
soil and waste resources in particular in developing and emerging
countries in scientific, educational, managerial, technological and
institutional terms. Potential issues of focus include: urban water
management, nutrient cycles and budgets, methods for reclamation and
rehabilitation of degraded sites, site-specific river-basin scale water
management; interaction of land use management and water inventory under
differing climate conditions, efficient site-adapted waste management
strategies, among others. The Institute develops innovative concepts for
target- and region-specific knowledge transfer as well as appropriate
methodologies and approaches for postgraduate and professional
education. The Institute is located in Dresden, Germany.

In 2016, UNU-FLORES will continue its mission and support the policy
relevant research and capacity development. The institute has launched a
joint Doctoral programme (PhD) together with Dresden University of
Technology (TUD).

For more information please visit http://flores.unu.edu.

Responsibilities:

Under direct supervision of the Director of UNU-FLORES, and in close
collaboration with Heads of Units (Administration and Programme) and
project partners as needed, the Executive Associate provides direct
support to the Director in a wide range of management tasks. The
incumbent builds and maintains strong internal and external
communications and relations for the overall effectiveness of the
management of the institute and will carry out the following tasks:

  1. Coordinates the work of the Office of the Director (OD) focusing on achieving the following results:
  2. Support the Director in full scope of management issues of OD;
  3. Monitor the scheduling and planning of the daily and long-term
    calendar for the Director, maintaining particularly close oversight of
    travel commitments and speaking engagements; Coordinate the timely
    preparation of and effective follow-up on the Director’s official
    missions and external/internal engagements;
  4. Track priority tasks of the Director, coordinate and/or research
    programme and policy issues to facilitate decision-making processes;

· Facilitate the maintenance and development of relationships with
key partners including the preparation of Memoranda of Understanding
(MoU), cooperation agreements, fundraising proposals etc.;

· Coordinate and facilitate the annual work planning of the OD and
ensure stock-taking and adjustments, as required, in regular intervals;

· Plan, co-ordinate, and prepare major institutionally focused
meetings and international events including the preparation of reports
for the annual Advisory Committee Meeting, the bi-annual CONDIR
meetings, the UNU Council session, etc.;

· Participate in the planning, development, implementation and
evaluation of programme and projects, through monitoring and analysis,
review of documents and reports, identification of problems and issues
to be addressed and proposal and tracking of follow-up actions;

· Researches, analyzes and presents information gathered from diverse sources;

· Supervise personnel in the Office of the Director;

· Perform supervisory functions as required.

  1. Coordinates effective internal/external communications and public
    relations tasks for the OD at all levels, focusing on achieving the
    following results:
  2. Organize Senior Management meetings and act as Secretary,
    ensuring timely organization, agenda setting, effective facilitation and
    comprehensive follow-up;
  3. Ensure internal knowledge sharing and management including
    information sharing with all staff and units on issues of relevance for
    the effective management of the institute;
  4. Identify and monitor legal issues for the institute and liaison with UNU-HQ;
  5. Oversee incoming and outgoing correspondence with UNU-HQ, UN
    Secretariat and other partners, including internal UNU-FLORES follow up
    and deadlines;
  6. Liaise on effective external communication with partners on behalf
    of the Director, with respect to missions, travel, engagements and
    participation in events;
  7. Participate in specific partnership building activities on request of the Director;
  8. Carry out other tasks that may be assigned by the Director.

Required Qualifications and Experience:

· First level university degree in Business Administration,
Natural/Social Sciences, or other fields relevant to the functions of
the position;

· Minimum three (3) years of progressively relevant professional work
experience in the field of executive office, administration or in a
related area with a minimum of two (2) years at the international level;

· Ability to communicate clearly and efficiently with high level stakeholders;

· Prior experience managing and coordinating multi stakeholder projects is desirable;

· Proven skills to work in teams and generate innovative, practical solutions to challenging situations;

· Strong proficiency in Microsoft Office applications;

· Outstanding presentation, writing, and reporting skills;

· Strong planning and organization skills, ability to work independently, take initiatives and prioritize work tasks;

· Flexibility and ability to work under pressure and complete tasks within given timeframes;

· Excellent communication skills with fluency in spoken and written
English. Working knowledge of German is a strong asset; knowledge of
another United Nations official language would be advantageous.

· Good team player with strong interpersonal skills demonstrated by
the ability to work in a multi-cultural, multi-ethnic environment with
sensitivity and respect for diversity.

Remuneration:

Remuneration will commensurate with qualification and experience of the successful candidate.

Duration of Contract:

This is a full time employment (40 hours per week) on a one (1) year
Personnel Service Agreement (PSA) contract with UNU-FLORES, with the
possibility for renewal subject to fund availability and satisfactory
work performance. The combined duration of appointment shall not exceed
six (6) years.

The successful candidate will be employed under a local contract and
will not hold international civil servant status nor be a “staff member”
as defined in the United Nations Staff Rules and Regulations. Starting date: As soon as possible.

How to apply:
Application Procedure:

Interested applicants should submit their applications, preferably by email to hrflores@unu.edu or mail before the application closing date, and must include the following:

· A cover letter setting out how the qualifications and experience match the requirements of the position;

· A curriculum vitae and a completed and signed UNU Personal History (P.11) form downloadable from the UNU website. Please avoid using similar forms provided by other United Nations organizations;

· An indication of the reference number of the vacancy announcement (2016/UNU/FLORES/PSA/EA/81);

· Only short-listed candidates will be contacted. Unsuccessful
applications will neither be acknowledged nor returned. Please note that
applications received after the closing date will not be considered.
The United Nations shall place no restrictions on the eligibility of men
and women to participate in any capacity and under conditions of
equality in its principal and subsidiary organs. (Charter of the United
Nations - Chapter 3, article 8).

 


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