Executive Associate

WHO, Kathmandu, Nepal

Skill Required:, HR and Admin
Preferred Experience: 
Above 10 Years
Closing Date for Applications: 
13th October, 2020


Job Description

OBJECTIVES OF THE PROGRAMME

The objective of the WHO Nepal Country Office is to implement the Country Cooperation Strategy by supporting the Nepal Government in the formulation, implementation and evaluation of national health policies, strategies and plans and developing and managing WHO's technical cooperation programmes at the country level. WHO provides guidance and technical support in organizing the humanitarian health response and in revitalizing the capacity of the health sector to rebuild and recover from emergencies in appropriate and sustainable ways. The Country Office develops collaboration with the Government of Nepal and relevant stakeholders in support of their efforts of achieving national health goals; of ensuring the attainment of universal health coverage and of contributing to global and regional public health action by providing need-based technical assistance in national level policy formulation, setting norms and standards, improving knowledge dissemination and management, monitoring country health situation and building sustainable institutional capacity, to play a greater leadership role in different national level policy and technical forums. Within this framework, the immediate Unit, Administration's objective is to facilitate programme delivery by providing timely managerial and administrative services to programme delivery collaborators, staff and consultants in all aspects of administrative and financial operations including budget and finance, human resources, fellowships, procurement, travel, ticketing and transportation, logistics, building management, safety and security of staff, information technology including GSM operations, telecommunications and Protocol. Furthermore, to provide accurate guidance, information and practices which lead to full compliance and accountability with the Organization's established rules and regulations.This specific position will co-ordinate and deliver a full range of HR support services for the entire HR operations of personnel administration and recruitment offline and online in GSM in response to the HR requirements of WHO collaborative programmes and country office operation and to exercise internal quality control to ensure HR policies and procedures of the Organization.

DESCRIPTION OF DUTIES

Under the overall guidance of the WHO Representative (WR) and direct supervision of the Administrative Officer (AO), the incumbent as HR Focal Point will provide HR functional support offline and online to the WHO Country Office for Nepal by performing the following duties:

  • Be the primary focal point responsible for all Human Resource matters offline and online, including daily correspondences at the country level, SEARO & GSC, Leave and PMDS administrators, processing entitlements of both active staff and retired staff, coordinating with staff for making arrangement of entry/exit, periodic examinations and separation from services.
  •  Be the primary focal point responsible for the whole process of staff recruitments and contract extensions offline and online in line with the relevant HR policy and procedures.
  •  Assist the Selection Committee for the recruitment process of FT/TA/SSA/Consultant in arranging the Committee Meetings, written tests and interviews, preparing and compiling selection documentations.
  •  To act as key person for verifying completeness and accuracy of personal documents submitted by selected candidates.
  •  Advise Hiring Units for raising IPOs for recruitment of SSA/Consultants, including providing the Hiring Units with operational advice, screening proposals for accuracy and completeness, preparing submission documents for obtaining offline approval at SEARO and follow up if necessary.
  •  Be responsible for internal HR quality control by performing compliance check on policies and procedures of the Organization for recruiting staff, retired staff, SSAs, and Consultants, ePMDS, leaves, overtime and medical/hospitalization entitlements.
  •   Assist AO/WR in handling staff grievances & conflict according to WHO policies.
  •  Liaise with staff members, SSA holders, supervisors, Head of Hiring Units and other Units relating to HR matters.
  •  Liaise with HRM/SEARO and GSC as well as with UN system at the country.
  •  Preparation and monitoring of HR Workplan and Salary Workplan, periodically reviews the HR/Salary Plan as well as on-going contracts of staff, take timely action for new recruitments, contract extension/termination, in close coordination with HRM/SEARO and GSC.
  •  Follow-up with the Government/national authorities for government concurrence for International Professional Officers/International Consultants.
  •  Be the primary focal point responsible for the WHO Internship Programme, processing WHO Internship request including providing the Programme Units with operational advice for accuracy and completeness of documents.
  •  To maintain confidentiality and safekeeping of personnel files for all categories of staff and non-staff. Ensure confidentiality of selection related documentation when under process as well as recruitment decisions.
  •  Coordinate with Staff Development Learning Committee (SDL) to arrange Career and Staff development prograrmme as well as learning/training activity for the staff.
  •  Take actions to assist staff/dependents in medical emergencies/hospitalization through SHI/SEARO.
  •  Assist Administrative Officer (AO) in compilation of Risk Register Table and Internal Control Self-Assessment Check list for country office.
  •  Represent WHO to the UN LSSC (Local Salary Survey Committee), UN HR Task Force (housing survey, place to place survey etc.), UN Cares, UNLPE examinations, UN Examining Physicians, UN Traineeship Programme.
  • Represent WHO to the Operation Management Team (OMT) and other Ad-hoc meetings in absence of Administrative Officer (AO).
  • Performs other duties as assigned by the supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education.

Desirable: Training certificates and/or courses in personnel administration and recruitment. University degree would be an asset.

Experience

Essential: At least 10 years' progressively responsible experience in human resource management work.

Desirable: Relevant working experience with WHO and/or other UN agencies would be an asset.

Skills

  • Thorough knowledge of WHO HR Rules, Regulations and procedures and GSM usage in HR Modules.2. Good knowledge of computer applications and software including MS Office applications (specifically excel, word and ppt.).3. Ability to draft reports/correspondence concisely and clearly, etc.4. Ability to maintain good working relationships.

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Nepalese.

Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2003717&tz=GMT%2B05%3A30&tzname=Asia%2FCalcutta


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