Field Associate

United Nations High Commissioner for Refugees

Kabul, Afghanistan

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional, and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties:
  • Support the assessment and analysis of the needs of persons of concern in the country/region in a participatory manner and using an Age, Gender, and Diversity (AGD) perspective as basis for planning.
  • Assist in managing the development of a broad network of partners, good coordination practices and the development of partner capacities related to programme management if applicable.
  • Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
  • Provide support to the field with technical advice to ensure partnership agreements are established in a timely manner, regularly monitored, and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners.
  • Support the implementation and performance of partnership agreements through field visits and appropriate physical monitoring if applicable, reviewing performance and financial reports.
  • Support the development and implementation of MFT monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
  • Contribute to the review and analysis of operations plans, mid-year and year-end reports of the different UNHCR offices, ensuring quality assurance and compliance with established policies, guidelines, procedures, and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis. 
  • Follow up on any change in regard to alignment of results chain, verifying indicators, budget, prioritization, apportioning needed to measure programme performance, trends and target interventions, contributing to soundness of Operations Plan and enhancement of data quality. 
  • Follow up with UNHCR offices the compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
  • Provide support to the field through technical advice and training on resource allocation processes and other programmatic issues.
  • Use UNHCR’s corporate tools (e.g. COMPASS, CLOUD ERP, PROMS) for core activities related to planning, budgeting, implementation, and reporting, generating data for evidence-based programmatic decisions and analysis.
  • Support UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes. 
  • Monitor the situation in the AoR, collect data and other information relevant to UNHCR and report to the supervisor accordingly.
  • Contribute to the preparation of status and progress reports by providing info, preparing tables, etc.
  • Assist in administrative tasks as required such as preparation of reports and meeting authorized personnel and assisting them during field missions.
  • Monitor the implementation of UNHCR programme including the delivery of all assistance items and monitoring of infrastructure.
  • Perform other duties as required.
Qualifications and Experience:
Work Experience: 
  • Demonstrated experience in programme management, Operation Management Cycle and related processes. Knowledge of Results Based-Management. Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc).
  • For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher equivalent or higher.
  • Technical knowledge, skills, managerial competencies, or other personal competencies relevant to the performance of the assignment.  Clearly distinguish between required and desired competencies