Background Information - Job-specific
The United Nations Office for Project Services (UNOPS), Ghana Operational Hub based in Accra – Ghana with Country Offices in Gambia, Ghana, Liberia, Nigeria and Sierra Leone. UNOPS GHOH has developed a compelling solid reputation across the globe in the delivery of its core mandates in the areas of Project Management, Infrastructure and Procurement.
What drives us is a passion to fight inequalities and to provide opportunities to those most vulnerable. This means we often work in the most challenging environments, building foundations for communities to function and people to live with dignity and respect. To succeed here, you'll need to be able to combine creativity with the organizational skills to manage numerous different projects to tight deadlines simultaneously, as well as working with the different units to meet their expectations.
We are therefore, looking for intellectually curious talented qualified Sierra Leoneans with solid Field Monitoring and Engeneering acumen with stakeholder focus to join the team as Field Monitoring Engeneering for the Sierra Leone Office.
Things happen quickly at UNOPS- Ghana Operational Hub and the work culture encourages you to be an enthusiastic team player - a self-starter who can work cross-functionally and isn't frightened to take risks or try out new ways of doing things within UNOPS.
Background Information – Sierra Leone
UNOPS has been established in Sierra Leone since 2000 and currently has approximately 48 personnel in country, operating out of 3 main locations – in Freetown (with frequent visit to sites and other district) and home based.
During the last 15 years, UNOPS has delivered a variety of infrastructure projects nationwide, particularly in the fields of health and security infrastructure, and has procured a variety of vehicles, non-medical health related items and medical equipment.
Current projects include:
- Infrastructure Programme for Isolation Units; Construction of screening and isolation units for government hospitals under the Ebola Emergency Response Project (EERP) (with funding from the World Bank) and medical waste management and WASH (with funding from DFID) in support of the Ministry of Health.
- Procurement of non-health items and services to contribute to the Global Fund Programme in Sierra Leone, for the Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM)
- Construction of the new Administrative Headquarters of the Transnational Organised Crime Unit (TOCU) in Freetown, Sierra Leone for the United Nations Office on Drugs and Crime (UNODC)
Purpose and Scope of Assignment
In order to respond to the Ministry of Energy’s challenge of providing off-grid rural electrification solutions in Sierra Leone, UNOPS has been engaged to deliver the Rural Renewable Energy Project (RREP) with the objective of increasing accessibility to public services and enhancing economic growth in underserved rural communities.
The present four-year project has been developed with the target outcome to increase rural renewable energy access through private sector involvement, and support institutional development/reforms on regulatory frameworks and business model approaches. The RREP will implement sustainable technical and financial solutions to establish electrification of villages through mini-grids, along with the technical assistance required to support the sustainable development of this off-grid renewable energy initiative.
The RREP is developed around technical solutions designed under three work packages (WP):
- Work package 1 and 1+: Installing stand-alone 6kWp solar photovoltaic (sPV) systems in a minimum of 50 communities by July 2017 (with the ambition to scale up to 80 communities subject to availability of funds). The stand-alone 6kWp solar photovoltaic systems will provide electricity to the Community Health Centres, and subsequently be expanded into small mini-grids in the 50 villages by the end of 2017, to connect all other public institutions and households in the village. The 50 small mini-grids (< ~36kW) will be operated by private operators with commercial interests or local communities associations, both ensuring long term sustainability by December 2017.
- Work package 2: The project will support a range of public-private sector business models for providing rural communities electrification through installation of environmentally and economically sustainable mini-grids (> ~36kW). A minimum of 40 mini-grids will be completed by October 2020, adding up to 5 MW to the country’s power generation capacity
- Work package 3: Technical Assistance (TA) and institutional development (capacity building) to both government authorities and private sector, as part of the holistic approach to facilitate mini-grids development and long term sustainable operations.
The Field Monitoring Engineer is part of the UNOPS supervision team and is required to manage and coordinate the day to day activities of contractors. He/she will be expected to build the capacity of UNOPS site supervisors and the contractor’s personnel. This may include, for example, demonstrating to tradesmen best practice techniques for key technical trades. The Field Monitoring Engineer will therefore have extensive practical experience performing practical construction activities and of supervising works to ensure that both UNOPS Quality Assurance requirements are being met, and that the Contractor carries out his Quality Control functions effectively.
The Field Monitoring Engineer will be based on site, under the direct supervision of the Construction Manager.
- General construction
- Knowledge management
- Monitoring and control
- Assist the Construction Manager to monitor UNOPS implementation plan including Quality, Health & Safety, Social and Environment.
- Where required assist the Contractor to manage, plan and coordinate monthly, weekly and daily construction activities including monitoring site safety and construction quality.
- Participate in construction approval and inspection activities.
- Liaise closely with Engineering staff, ensuring Engineering accuracy of construction activities.
- Identify and solve construction issues in a timely fashion, keeping the Construction Manager and Engineering staff informed.
- Liaise with, and provide support to other offices within the country as required.
- Promote a collaborative, client focused, quality and results-oriented approach in the Project Team.
- Ensure accurate and timely reporting of progress and conditions on site through daily site records.
- Prepare and submit to the construction manager weekly or monthly (or as requested) report within 5th day of the week-end, summarizing progress of contractor activities, quality control issues, resourcing and scheduling issues, and any other pertinent facts as required.
- Produce any appropriate documentation identified by the Construction Manager in a professional and accurate manner.
- Contribute to the project evaluation process; highlight challenges associated with the project and feedback into a continuous improvement cycle.
- Provide training and knowledge transfer to national/contractor personnel including advice on good construction practices, environmental management practices, and appropriate health and safety standards during construction.
- Contribute to the dissemination and sharing of best practices and lessons learned for development planning and knowledge building.
Monitoring and control
In order to carry out his/her tasks, the Field Monitoring Engineer will be required to carry out daily site supervision with frequent travel to other sites where works is being implemented (community health centers are scattered in regions/districts across the country):
Specific duties and responsibilities may include, but are not limited to:
- Understand the technical specification and scope of work of each contractor that has been assigned to him/her by the Construction Manager
- Assist the Site Supervisor in the implementation of Quality Plans for the project to ensure specified quality of the work is achieved
- Administer the contracts and supervise project activities to ensure the work complies with the design and specifications.
- Check contractor's claims and submittal against its accuracy and reality, and make recommendations to the construction manager
- Verifying and revising contractor reports, proposal for changes and request for payment issued by the contractor and transmit them (for eventual approval) to the Construction Manager, together with comments, or remarks
- Ensure the strict implementation of quality control standards and procedures on the sites and report regularly to the construction manager.
- Ensure Site Supervisors are carrying out their duties in line with ToR and Project requirements
- Take necessary steps to ensure timely completion of Contractors' work and control of project budget.
- Prepare project progress reports and project briefs to the construction manager and assist him/her in compilation of data for reporting and briefings.
- Draft periodical reports for the Technical team leader
- Prepare and manage project documentation systematically, especially assuring the tidiness of the contractors' site registers.
- Take responsibility for UNOPS assets at project sites
- Ensure that the project activities are aligned with the overall project plan.
- Regularly update on the status of the project and propose workable solutions to recover from delays
- Report all errors, omissions, discrepancies and deficiencies to Construction Manager and record them on the project site register/s.
- Organizing and planning daily activities for site supervisors to follow
- Maintain daily contacts with the contractor and report any relevant issue to the Construction Manager/Technical team leader
- Perform other functions as may be assigned by the Construction Manager
- Cooperate with the Construction Manager/Technical team leader to ensure he is in the condition to provide needed support to the operation Actively support the Construction Manager and all relevant stakeholders with the supply of data and information including, but not limited to, reports, project completion report or any related closure documents
Impact of Results
The effective and successful achievement of results by the Field Monitoring Engineer directly impacts the successful delivery of the project on time, budget and above all the expectations of all stakeholders. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.
Expected results are:
- Site supervision team organization and operational capacity
- Manage day to day site running of activities and works implementation
- Adequate quality control of the construction process
- Appropriate technical dossier for every site up to date
- Site management procedures in place and aligned with UNOPS policies
- Diligent contract implementation and limited number of issues
- Timely and qualitative reporting
- Knowledge building and knowledge sharing including appropriate archiving of documents in UNOPS ERP system and documenting of lessons learned
- Master's Degree in Civil Engineering, Architecture or Infrastructure related field is required.
- Bachelor’s Degree with an additional 2 years of relevant (Civil or Buildings) work experience will be considered.
- Applicants with Technical/Professional Diploma Certification with an additional 4 years of relevant (civil or buildings) work experience may well be considered.
- Five (5) years' experience is required in construction works or infrastructure/building projects site supervision.
- At least three (3) years'of supervisory role in construction works/site work supervision (i.e. quantity or quality surveyor or site management) is required.
- AutoCAD (or other technical software) proficiency will be an asset.
- Fluency in English is required
- Knowledge of Krio and/or other local languages is an advantage.
- Project Management certification i.e. PRINCE2® Foundation is desirable.
- Active membership in a Professional Engineering body will be considered as an added advantage.