Field office Coordinator

Norwegian Refugee Council, Kandahar, Afghanistan

Skill Required:, Business Development/ Resource MobilizationFinance and Accounts
Preferred Experience: 
5 years
Closing Date for Applications: 
18th January, 2020


Job Description

Purpose of the Job:

The purpose of the Field Office Coordinator position is to directly supervise support functions of the office and provide administrative supervision to program department.

You can read more about the position here: Job description NRC Grade structure

Duties and responsibilities

Generic responsibilities:

  • Manage support staff at field office level
  • Manage day to day HR & Admin, finance, logistics and security tasks of the field office
  • Ensure adherence to NRC policies, handbooks, procedures and SOPs/guidelines
  • Ensure adherence to Security and Risk Management policy and procedures
  • Coordinate and assist with budgets and costs for the field office’s shared costs and support functions
  • Provide support in the training and development of staff
  • Provide support to project implementation at field office level
  • Coordinate representation meetings with the UN, partners and authorities
  • Promote the rights of IDPs/returnees in line with the advocacy strategy

Specific responsibilities:

  • The Field Office Coordinator will be overall responsible for the following functions: Administration/ Human Resources, Finance, Logistics and IT in the Field Office but where responsibilities are delegated to the different functions
  • The field Office Coordinator in cooperation with the Area Manager shall ensure optimal use of human resources in the support department, including review funding and budget for its smooth running
  • The Field Office Coordinator shall ensure at all times that the area/ field office is updated on national regulations, templates and tools through regular contact with the Kabul Support Office
  • Proofread contracts before recommending for signatures and make recommendations for improvements /corrections if needed
  • Monitor office maintenance and suggest action points
  • Supervise allocation of office space in a fair and transparent manner
  • Maintain and update hard copy files of finance and administration documents including human resource records of all staff, and maintain an accessible filing system for use by the staff of the office
  • Ensure provision and judicious utilisation of stationary and office equipment
  • Ensure communication and understanding of national National Staff Handbook, Code of Conduct and other regulations by all staff
  • Review payroll before validation
  • Support the organization of general meetings and weekly Management Team meetings
  • Control recruitment procedures and participate in selection panel when necessary
  • Ensure smooth and complete induction of newly recruited staff according to National Staff Handbook
  • Support the training of admin/fin/HR staff with internal and external resources
  • Ensure HR policies and regulations are adhered to in the office and update staff on HR policies and procedures
  • Support and advise the HoO/Area Manager for disciplinary issues
  • Ensure that all staff have their performance appraisal done and any training needs are included in the overall training plan
  • Review cashboxes codification and balance before closure
  • Conduct a monthly cash inventory at the closure and daily cash counts during the month
  • Review monthly cash request to Kabul & monitor the level of cash flow and transfers
  • Priorities payments in case of low cash flow level
  • Ensure proper information to suppliers and withholding of taxes on contracts
  • Facilitate the sharing and use of office support budget among project budgets
  • Monitor the level of cash advances and support the administrator for prompt balancing
  • Support logistics team in ensuring transparency of procurement especially for tenders

Qualifications

  • Bachelor degree in business administration and master degree is preferred.
  • At least 5 years ‘Experience from working in support & programme functions in a humanitarian/recovery context Experience from working in support functions in a humanitarian/recovery context
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Fluency in English, both written and verbal

Personal qualities

  • Dedicated, Innovated and committed.
  • Honest and kind
  • Respectful and right observer
  • Straightforward and positive thinker

Source:https://506668732.webcruiter.no/Main/Recruit/Public/4176112448?language=EN&link_source_id=0


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