Finance & Admin Expert, National Urban Poverty Reduction Programme

UNDP - United Nations Development Programme, Barisal, Bangladesh

Skill Required:, Finance and Accounts
Preferred Experience: 
5 years
Closing Date for Applications: 
19th November, 2018


Job Description

Background

Livelihoods Improvement of Urban Poor Communities-LIUPC (previously known as National Urban Poverty Reduction Programme-NUPRP) builds on the experiences of the DFID, UNDP and GoB funded Urban Poverty Reduction Project-UPPR (2007-2015), one of the largest urban poverty reduction intervention in the world which established a community based approach to reduce urban poverty working with more than 2,500 Community Organizations in 23 Pourashavas (Municipalities) and City Corporations. LIUPC will be implemented over a period of five years (2018-2023) and will cover up to 25-36 Pourashavas and City Corporations. Livelihoods Improvement of Urban Poor Communities (LIUPC) is to provide support towards contributing to balanced, sustainable growth and reduction of urban poverty in Bangladesh. LIUPC will work nationwide and cover poor people living in slums and informal settlements in Pourashavas and City Corporations in Bangladesh. LIUPC will initially focus on 11 Pourashavas and City Corporations in Phase-1 and Phase-2 will be initiated for the remaining Pourashavas and City Corporations upon successful completion of Phase-1. This project will contribute “To ensure a sustainable improvement in the livelihoods and living conditions of 4 million poor people living in urban slums/informal settlements”.

The project has five Outputs:-

  • Strengthened pro-poor urban management, policy and planning
  • Strong community organizations and an effective voice for the urban poor built
  • Improved economic and social well-being for the urban poor
  • More secure tenure and housing finance for the urban poor
  • Improved resilient infrastructure in, and serving, low-income settlements

The ultimate intended beneficiaries of this intervention are the poor and vulnerable urban people, now and in future years. Based on evidence outlined in the previous UPPR reviews and similar types of urban interventions in Bangladesh, the LIUPC reasonably expects a wide range of benefits to result from the interventions at community, municipal and national levels. Given the ever expanding size of the urban centers and the populations that will be linked to employment opportunities, interventions targeting urban poor people should affect overall economic growth, income inequality, employment and the poverty situation.

The Local Government Division (LGD) of the Local Government Division, Ministry of Local Government, Rural Development and Cooperatives and participating City Corporation/Pourashava will be the Implementing Partners. UNDP will provide the technical support.

In each town the Town Manager will lead the Project Team comprising of project staff and staff from the local government institutions.

The project will be managed by a Dhaka based Project Board with the National Project Director, Project Manager and UNDP representatives.

In each town a Town Project Board will be formed with City/Pourashava Mayor and other members to approve work plan and monitor outputs.

Duties and Responsibilities

The Finance and Admin Expert will work under the supervision of the Town Manager for administrative and day-to-day issues and under the overall supervision of the Operations Coordinator for technical (Finance, Administration and Savings & Credit management etc.) issues.

She/he will provide assistance to the Town Manager & project management team in financial and administrative management of the project offices in the town as the following.

Summary of Key Functions:

The Finance and Admin Expert will be competent in the relevant area. The summary of key functions are:

Financial Management:

  • Review the financial aspect of Community Contracts;
  • Submit town level approved Community Contracts to the LIUPC HQ;
  • Review the fund request of Community Contracts against the proposal;
  • Follow necessary steps to disburse fund to community as per fund request;
  • Review bill/voucher, records and monitor work progress of Community Contracts;
  • Review procurement process of Community Contracts in-case of infrastructure materials;
  • Facilitate different stages approval process and final settlement of Community Contracts;
  • Assist to manage Climate Resilient Municipal Infrastructure Fund (CRMIF);
  • Track the expenditure of different community contracts and report to management;
  • Assist to prepare and revise annual budget in line with annual work-plan;
  • Maintain budgetary control of programme activities;
  • Prepare payroll sheet of town staff and advise bank to disburse fund;
  • Perform bank dealings and maintain petty cash;
  • Prepare voucher and keep accounting records;
  • Deduct the VAT and Taxes in applicable sources and deposit to Govt. exchequer accordingly;
  • Maintain different registers i.e. cash book, ledger, cheque, VAT and Tax;
  • Assist town to disburse GoB fund following GoB rule and regulations.
  • Prepare periodical financial report of different outputs for Town Project Board and LIUPC HQ;
  • Monitor Operation and Maintenance Fund and prepare periodic report to management;
  • Assist LIUPC HQ team to prepare guideline for Community Housing Development Fund (CHDF) and review the financial management of CHDF;
  • Assist internal, external and statutory parties of Audit

Community Savings and Credit Management:

  • Facilitate training on group savings and credit management for Community Leaders;
  • Facilitate training on group savings and credit management for Community Organizer and Community Facilitators;
  • Orient community leaders and community facilitator regarding accounting system;
  • Review the monthly Savings and Credit report of different CDCs;
  • Assist to analyze the performance of Savings and Credit Groups;
  • Assist to analyze and identify the gaps in-case of inactive Saving and Credit Groups;
  • Assist to conduct periodic Audit of Savings and Credit Groups;
  • Assist Community Facilitator to prepare final accounts, profit calculation and any other technical issues of SCGs;
  • Assist community leaders to organize regular Annual General Meeting;
  • Compile and prepare monthly town level savings and credit report;
  • Liaison with LIUPC HQ team on technical guidance for smooth operation of savings and credit group.

Administrative Management:

  • Provide logistic support to training/workshop/seminar;
  • Documentation of Output, Finance, Admin and HR files;
  • Maintain asset register and initiate periodical assets verification exercise;
  • Arrange repair and maintenance of office vehicle/motor cycle and ICT equipment’s;
  • Logistic support to Field Staff (UN ID card/Business Card/Stationary);
  • Maintain stock of stationary, supplies, printing materials, Nutrition commodities etc.;
  • Maintain records of incoming and outgoing correspondences of LIUPC Town office;
  • Assist LIUPC town for procurement of goods and services following PPR;
  • Maintain leave record of LIUPC town staff;
  • Supervise and monitor the activities of Messenger
  • Any other job as assigned by the management

Impact of Results

The Finance and Admin Expert will ensure result based management so that the key results will contribute towards the project achieving its Outputs.

Competencies

Corporate Competencies:

  • Promotes UN’s values and ethical standards (tolerance, integrity, respect, results orientation, impartiality)
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Management and Leadership

  • Work with energy and a positive, constructive attitude
  • Demonstrates good oral and written communication skills
  • Demonstrates openness to change and ability to manage complexities
  • Provides inspiration and leadership to project staff as well as all the partners.

Development and Operational Effectiveness

  • Capability to engage in team-based management, experience of leading workshops and being a resource person.
  • Ability to undertake results-based management and reporting.
  • Ability to oversee timely project implementation and to provide the necessary trouble shooting to keep project implementation on schedule
  • Ability to formulate and manage budgets and work plans.
  • Ability to implement new systems and affect staff behavioural/ attitudinal change

Knowledge Management and Learning

  • Promotes knowledge management and a learning environment in the office through leadership and personal example.
  • Actively works towards continuing personal learning and development
  • Excellent communication skills (written and oral):
  • Sensitivity to and responsiveness to all partners,
  • Respectful and helpful relations with all UN/UNDP staff
  • Female candidates are encouraged to apply

Required Skills and Experience

  • Education: Minimum Bachelors’ Degree in Accounting or Finance.
  • Experience: Minimum 5 years practical experience of financial management, financial monitoring, auditing and sub-grants monitoring in development projects with either NGOs/INGOs, GoB managed projects, Donors or UN Agencies, of which at least 3 years experience in similar position.

Knowledge and skills

  • Ability to think clearly and analytically.
  • Ability to plan own work, setting priorities and completing it under pressure or when faced with competing demands.
  • A sound knowledge of urban infrastructure and livelihood interventions for poor communities.
  • A sound knowledge of Public Procurement Rules and Act.
  • Excellent communication skills (verbal and written) in English and Bangla
  • Ability to use Microsoft Office for reporting, presentation and financial control

Personal qualities

  • A strong commitment to gender sensitive, inclusive and pro-poor development works.
  • Ability to work with multi-disciplinary team including GoB officials.
  • Consultative and empowering working style and willingness to learn from others
  • Willingness to travel as required

Language Requirements: Fluency in written and spoken English and Bangla.

Source:https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=19126&hrs_jo_pst_seq=1&hrs_site_id=2


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