Finance & Administrative Manager (Temporary), Healthy Market Project, Mekong Regional Program

PATH, Hanoi, Vietnam

Skill Required:, Finance and AccountsHR and Admin
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
3rd March, 2015

Job Description

PATH is seeking a Project Finance & Administration Manager, based in Hanoi, Vietnam, to oversee financial and administrative operations of the project and be responsible for the following key activities:

  • Establish financial systems and policies for the project to ensure compliance with USAID and PATHpolicies, practices and regulations;
  • Provide financial and administrative support in the design, implementation, and monitoring of project activities;
  • Advise project staff on donor requirements; and provide training on financial management, recordkeeping, operational systems, and policies as needed;
  • Develop and monitor budgets for the project;
  • Document and accurately communicate deliverables, milestones, and award compliance requirements to the Responsible Project Managers (RPM) and program staff;
  • Work with program staff and Headquarter to finalize and administer subagreements, subcontracts, MOU and other related project agreements;
  • Effectively communicate with and orient subrecipients to ensure understanding of donor regulations, cost norms and requirements. Ensure the financial monitoring of all project sub-grants in accordance with proper accounting principles and donor requirements;
  • Lead procurement process to ensure proper planning, purchasing and distribution of project products in compliance with PATH policies and donor regulations;
  • Analyze project expenses, including subrecipient financial reports, on a monthly and quarterly basis;
  • Assess cost-effectiveness of methodologies proposed by the project leadership team;
  • Coordinate input for the annual budgeting process with the Chief of Party and subrecipients;
  • Supervise other financial and administrative staff;
  • Ensure preparation and submission of complete and accurate financial reports and cash requests to PATH HQ and USAID;
  • Maintain effective linkages between technical components, grants and finance and administrative functions within the project.

Required Skills

  • Good financial and administrative skills, including mastery of relevant software, such as Excel and accounting software;
  • Expertise in the financial, regulatory, and contracting aspects of USAID;
  • Excellent oral, written, and presentation skills in English;
  • Ability to multi-task and to delegate, as appropriate;
  • Clear interpersonal communication skills;
  • Ability to work effectively with project technical team on project finance and administration issues and tasks.

Required Experience

  • University degree in business administration, accounting, economics or other relevant field;
  • At least seven (07) years of experience working on donor-funded health and/or development programs in Vietnam, with substantial expertise in USAID contracts and financial management;
  • At least one (01) year in a supervisory role.

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