Finance And Administration Assistant

Global Green Growth Institute - GGGI

Jakarta, Indonesia

This position carries out financial and administrative work to support and ensure that financial management of the Indonesia Country program is carried out effectively, process accounting transactions according to the general principles of accounting and GGGI accounting manual and provide day to day administration support for the successful implementation of the projects as required.
  • Working closely with the Finance Associate, ensuring all transactions are record properly and comply with GGGI regulations.
  • Manage and maintain an efficient and complete filing system, database, and documentation related to invoices, activities, and events, as well as preparation and filing of minutes of meetings. 
  • Work as part of GGGI's operations team and ensure full compliance with GGGI’s regulations, rules, and procedures. 
  • Support the program implementation in all aspects related to financial monitoring, budgeting, and administration.
  • Support hiring processes of staff and consultants in compliance with GGGI’s Rules and Regulations, and internal systems set up to conduct the process.
  • Ensure that all transaction is conducted, processed, and recorded as stipulated by the systems and procedures.
  • Keep accurate and up to date records on all transactions including bank account and daily petty cash count.
  • Initiating, recording, and confirming internal and external payments via E-banking.
  • Prepare replenishment requests for approval.
  • Prepare petty cash reconciliation.
  • Prepare monthly expense report.
  • Take responsibility for day-to-day administration activities as needed. Perform other administrative support as required.
Qualifications :
  • A bachelor’s degree in finance or accounting, Business administration or other related fields.
  • 1 year of relevant working experience is preferred. 
  • Have a good understanding of basic accounting principles.
  • Experience working with government agencies in Indonesia is highly desirable.
  • Experience in International Organizations will be seen as an asset.
  • Having a CA/CPA qualification will also be considered an asset.
  • Experience in using ERP systems, supporting projects, and handling administrative tasks will add value to the role.
  • Fluency in both Indonesian and English is essentia