Finance and Administration Manager

Winrock International

Hanoi, Vietnam

Experience: 0 to 3 Years

Skill Required: Accounts and Finance

Winrock is recruiting a full-time Finance and Administration Manager for Winrock’s USAID/Vietnam Counter Trafficking in Persons Activity. This 5-year activity will support the government of Vietnam (GVN) strengthen national and provincial responses to identify and support victims and prevent human trafficking through survivor-centered, localized, and adaptive approaches under two immediate results (IRs): IR1: Sustainable, survivor-centered identification and services systems established and strengthened (protection); and: IR2: Creative and targeted measures to prevent under-recognized forms of trafficking among inadequately reached populations established and institutionalized (prevention).  
The Finance and Administration Manager will be responsible for maintaining Winrock’s financial integrity, preparing all financial reports efficiently and in accordance with generally accepted accounting principles, local government regulations, Winrock policies and procedures, and donor requirements throughout the life of the project.  
 Essential Responsibilities:
Specific responsibilities include but are not limited to: 
  • Manage the accounting, finance and administration components of the program in country, including the various petty cash funds and field office finance, accounting and administrative activities; 
  • Ensure consistency with Winrock standard operating procedures, policies and accounting principles.  
  • Develop procedures for monitoring and analyzing project budgets, which allow accurate projection of expenditures and comparisons of actual and budgeted spending. 
  • Coordinate monthly requests for funds, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
  • Coordinate and oversee program tendering and procurement activities in country
  • Ensure financial reporting is in accordance with USAID contractual requirements.
  • Advise project staff on financial health through the provision of regular and timely financial expenditure reports.
  • Review and approve all vouchers prepared by the finance officer (disbursement, receipt and general journal vouchers) for expenditures and ensures that expenses are reasonable, allowable and allocable to the project;
  • Review and approve field office fund request;
  • Oversee payroll procedures for national staff, administer payroll, and monitor employee time keeping  
  • Develop and implement office administrative and personnel systems;
  • Maintain financial controls and procedures for the management of funds and sub awards/contracts.  
  • Produce budget projections and reports for submission to USAID.  
  • Liaise with the COP to ensure the project needs are being met in terms of accounting, contracts, human resources, IT, and operations.
  • Supervise project staff and consultants working on finance and administrative for the project  
  • Monitor partner’s management of funds and cross check source documents.  
  • Maintain financial files and support annual audits. 
  • Bachelor’s degree in accounting, finance, or related field; MBA/Master’s Degree strongly preferred. 
Work Experience:
  • A minimum of 5 years’ progressive financial management and grants management experience on international development projects; 
  • Excellent written and oral communications skills in English and Vietnamese is required; 
  • Strong analytical and computer skills, especially with accounting software, spreadsheets and financial analysis; and 
  • Strong interpersonal skills.