Finance and Administration Manager

World Vision, Rwanda

Skill Required:, Finance and Accounts
Preferred Experience: 
7 to 10 Year
Closing Date for Applications: 
27th October, 2020

Job Description

Purpose of the position:

The Finance and Administration Manager is responsible for the financial and administration management of an upcoming USAID - funded WASH program from start-up through close-out. S/he ensures proper financial management, accountability, planning, and reporting in alignment with the goals of the grant, World Vision financial and administration procedures, USAID regulations, and the grant agreement. Please note that this position is contingent upon funding and donor approval.

The major responsibilities include:

Major Activities

  • Advise program teams on resource integration options to meet match requirements of grants and on recovery of indirect and field ministry service costs for grants and private funding
  • Well managed grant budget
  • Low risk audit reports
  • Positive feedback from donors
  • Lead the development of the annual program team operating budget, monitor actual performance, develop project projections and manage administrative tasks of the project
  • Well managed grant budget
  • Low risk audit reports
  • Positive feedback from donors
  • Review and/or generate financial reports for compliance with grant and donor requirements
  • Timely and accurate financial reporting for grants
  • Analyze spending trends and provide feedback and analysis to team leaders and field colleagues on areas with significant over- or under spending
  • Well managed grant budget
  • Good audit reports
  • Positive feedback from donors
  • Prepare close-out documentation at end of funding cycles in compliance with government regulations
  • Low risk audit reports
  • Positive feedback from donors
  • Support government and World Vision International audits, provide required information and facilitate audit recommendations implementation
  • Strong compliance to all applicable regulations
  • Low risk audit reports
  • Positive feedback from donors
  • Consult Chief of Party and Deputy Chief of Party on cost allocations, general accounting, internal controls and administrative systems as required
  • CoP and DCoP are equipped to make sound financial decisions
  • Implement financial policies in accordance with World Vision Field Financial Manual, USAID Rules and Regulations and local financial regulations
  • Strong compliance to all applicable regulations
  • Practice standard financial systems, including implementation of good internal controls, asset monitoring and reconciliation of all funds accounts
  • Strong compliance to all applicable regulations
  • Oversee preparation of financial documents and ledgers
  • High quality financial reporting
  • Assure that all grant policies and regulations are adhered to in the charging of cost
  • Strong compliance to all applicable regulations
  • Assure that cash transactions are well planned, controlled and reported
  • Low risk audit reports regarding cash management in grant
  • Positive feedback from donors
  • Liaise with appropriate partner offices regarding financial and accounting issues
  • Strong alignment and collaboration with donor representatives and NO finance manager
  • Perform other duties as assigned by line manager

Minimum education, training and experience requirements to qualify for the position:

  • Master’s degree in accounting, finance, or international business management
  • ACCA, CPA or other professional accreditation
  • At least seven years of accounting and/or grants management experience
  • At least five years’ experience managing staff
  • Three years USAID grant experience
  • Excellent command of Excel and SunSystem
  • Fluency in English, both written and spoken
  • Must be able to work in a cross-cultural environment
  • Must be able to work with multiple deadlines and high demands
  • Ability to handle sensitive and confidential information with absolute discretion

Preferred Skills, Knowledge and Experience:

  • Work in an international relief and development organization is preferred
  • Gateway to Grants certification is preferred
  • Knowledge of local taxation laws is preferred
  • Experience in managing inter-agency consortiums is preferred


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