Thinking of a Career in Emergency Management?
- BY Nicole Pelette
The Project is seeking to recruit a Finance and Administrative Assistant (FAA) Position located in the Project Office in Kampala, Ugandai, which is under the ILO Country Office (CO) for East Africa in Dar Es Salaam. The Office also supports technical cooperation projects in a number of areas related to its mandate in close collaboration with the umbrella organizations for employers and workers.
As a team member of the Project, the incumbent provides para-professional finance and administrative services and is responsible for managing the completion of a range of support services in an efficient, effective and client-oriented manner. These relate to the delivery of administrative and office support, and will finance, travel and logistics and other operational related areas. Work involves the use of the enterprise resource planning (ERP) system. She or he ensures the correct application, interpretation and adaptation of established rules, regulations, policies, procedures and guidelines. The position holder evaluates, anticipates needs, determines priorities and provides inputs into the design and development of improved finance and administration support services and delivery processes. Work assignments are carried out under minimum supervision with the incumbent operating with a high degree of independence in delivering and evaluating the finance and administration services provided. Work is reviewed for feasibility of recommendations and impact of end results.
Under the overall responsibility of the Director, ILO Country Office, Dar es Salaam and under the direct supervision of National Programme Manager Project Coordinator (NPC), the incumbent will be responsible for the timely completion of finance and administration support services in a range of Finance and Administrative areas encompassing general administration and office support, travel and logistics and other operational areas. S/he shall evaluate and follow up on service provision to ensure optimum delivery in compliance with applicable standards; as well as ensure strategic and efficient management of project financial resources within the Donor expectations and ILO requirements.
The incumbent is expected to effectively cooperate with CO – Dar es Salaam, especially with Operations Unit. Internal contacts are with staff and managers in field offices, project locations and headquarters to enlist support and cooperation and to provide advice for the resolution of complex issues in compliance with applicable standards. Contacts are also to coordinate activities with other units for the delivery of interrelated services.
External contacts are primarily with constituents, counterparts in UN agencies and other international organizations, government agencies, and concerned authorities to coordinate and resolve pending issues and seek opportunities for synergies and process improvements aiming at quality and cost effectiveness.
This position will be based in Nairobi.
Description of Duties