Finance And Budget Assistant
United Nations Environment Programme, Bonn, Germany
Closing Date for Applications:
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Convention on the Conservation of Migratory Species of Wild Animals (CMS) is a global intergovernmental treaty aiming at the coordinated and concerted conservation and management of migratory species and the ecosystems on which they depend. This position is located in the Bonn duty station. Under the overall supervision of the Executive Secretary and the day-to-day supervision of the Administrative Officer, the incumbent is responsible for the following functions:
- Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
- Supports the Administrative Officer in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Administrative Officer.
- Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.
- Researches/compiles data and other information required by the Administrative Officer in the review and analysis of relevant proposals.
- Assists the Administrative Officer in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
- Checks availability of funds for purchase request for goods and services and monitors unliquidated obligations; makes necessary adjustments.
- Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from UMOJA and monitoring reporting requirements by donors.
- Assists the Administrative Officer in the issuance of allotments.
- Verifies accuracy data input, ensuring data consistency in previous allotments to new allotments issued.
- Prepares draft financial reports, verifying overall accuracy, consistency and uniformity in the presentation, and ensuring comprehensiveness and compliance with the format prescribed; cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, bringing errors to the attention of the Administrative Officer; ensures that all necessary corrections are incorporated in the reports.
- Reviews incoming payment instructions.
- Prepares payments for final disbursement by Cashier.
- Checks deposits for all incoming funds including donor and assessed contributions .
- Notifies payees of status of payments.
- Assists staff members, Administrative Officer, business partners and donors regarding queries on payment and deposit-related issues.
- Files and archives documentation as required.
- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
- Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters.
- Maintains and keep up-to-date files.
- Provides administrative support to the Administrative Officer, as required.
- Performs other related duties, as assigned.
- PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Completion of high school diploma or equivalent is required. Supplemental training in Administration, Finance or related field is required.
- A minimum of five (5) years of progressive responsible experience in finance, budget, accounting, administrative services or related area is required.
- Experience in Finance/Budget with the United Nations or comparable international organization is desirable.
- Experience in SAP, for example UMOJA, as Enterprise Resource Planning (ERP) is desirable.
- Knowledge of UN Financial Rules and Regulations is desirable.
- Experience in drafting or assisting with the drafting of budgetary documents is desirable.
- Experience with the United Nations, or another comparable large organizations and its administrative and financial rules and regulations is desirable.
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in written and oral English is required. Knowledge of another United Nations official language is an advantage.