Finance and Budget Assistant
United Nations Secretariat , New York, United States
Closing Date for Applications:
Org. Setting and Reporting
This position is located in the Contributions Section, Finance Division, Office of Programme Planning, Finance and Budget (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC). The Finance & Budget Assistant reports to a Finance/Budget Officer.
Within delegated authority, the Finance & Budget Assistant will be responsible for the following duties:
- Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
- Supports the Finance/Budget Officers(s) in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Finance/Budget Officer(s).
- Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.
- Researches/compiles data and other information required by the Finance/ Budget Officer(s) in the review and analysis of relevant proposals.
- Consolidates data and provides support to Finance/Budget Officer(s) with respect to budget reviews of relevant units. Prepare billing statements, including supporting documentation for transmission to responsible parties
- Assists the Finance/Budget Officer(s) in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures. Prepares periodic summary reminders related to contributions receivable.
- Reviews draft reports, verifying overall accuracy, consistency and uniformity in the presentation, and ensuring comprehensiveness and compliance with the format prescribed by the Editorial and Documents control of GACM; cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, bringing errors to the attention of the Finance/Budget Officers(s) concerned; ensures that all necessary corrections are incorporated in the reports; co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
- Records and reconciles more complex accounting transactions.
- Examines and records financial transactions of Member States and UN organizations.
- Prepares reminders and Article 19 letters to member states communicating outstanding amounts for assessed operations; includes updates of amounts to reflect recent incoming payments and applications of credit as required.
- Reconciles more complex bank accounts and record payments in various currencies.
- Assists in the processing of incoming payments from governments. This includes, amongst other things, calculating, inputting, and checking payments for correctness and communicating discrepancies to supervisors.
- Issues official receipts in French, Spanish or English for assessed contributions.
- Reconciles accounts from billing entities periodically to improve receivable collection and monitoring. Follow-up on disputed charges or other billing concerns as required
- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
- Drafts routine correspondence with respect to enquiries from various offices, departments and overseas offices related to relevant financial and budget matters
- Maintains and keep up-to-date files.
- Provides administrative support to the Head of the organizational unit and/or Finance/Budget Officer(s), as required.
- Performs other related duties, as assigned.
- High school diploma or equivalent.
- A minimum of five years of experience in finance, budget, accounting, administrative services or related area is required.
- Experience with an ERP in the area of Financial Accounting, particularly in the area of Accounts Receivable, is desirable.
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French or Spanish is desirable. Knowledge of another official United Nations language is an advantage.