The Finance Division is responsible for securing the financing of the Organization's expenses, pursuant to Article 17 of the Charter of the United Nations, and to ensure sound, effective and efficient integrated financial management of and reporting on United Nations resources, supported by a strong internal control environment. FPICS leads the Secretariat-wide implementation of the internal control framework and adapts the internal controls and financial policies needed to ensure prudent management of resources within a framework of decentralized delegation of authority.
Responsibilities:
Reviews, analyses and finalizes the preparation of the programme plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized inter-governmental bodies.
Provides substantive support to relevant intergovernmental and expert bodies in their review of the programme plan and its revisions; assists in securing approval from the General Assembly.
Ensures legislative mandates are accurately translated into programme budgets.
Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) Departments/offices at Headquarters and in the field, including programmatic aspects; and (b) medium-sized peacekeeping operations.
Provides support to managers with respect to the elaboration of resource requirements for budget submissions.
Reviews, analyses and provides input into finalization of programme budget/financial implications to the Security Council statements in light of additional mandates.
Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.
Monitors budget implementation and determines/recommends reallocation of funds when necessary.
Monitors expenditures to ensure that they remain within authorized levels.
Administers and monitors extra-budgetary resources, including review of cost plans, ensuring compliance with regulations and rules and established policies and procedures.
Prepares relevant documentation with respect to budget performance submissions.
Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
Provides substantive support to intergovernmental and legislative bodies.
Analyses accounts and reviews/evaluates enterprise risk management registers from Offices-away-from-Headquarters and Peacekeeping Missions. Identifies inconsistencies with the Secretariat's internal control framework resolving them in a timely and effective manner.
Approves/Confirms that proposed obligations or expenditure for services, facilities supplies and equipment expenses, as well as those pertaining to personnel, are in accordance with the Financial Regulations and Rules of the UN, relevant appropriations and staffing tables and corresponding approved allotments/appropriations.
Ensures that accurate and complete reporting and internal control systems are functioning and that all relevant records are maintained.
Assists, prepares, or consolidates the reports on cases of fraud and presumptive fraud for inclusion in the UN Financial Statements to be audited. Responds to internal/external audit observations.
Provides advice and guidance concerning the United Nations’ Financial Regulations and Rules, policies, guidelines and financial Instructions.
Provides authoritative interpretation of requirements for implementing the Secretariat's internal control framework.
Monitors, analyses transactions recorded into the governance risk compliance system.
Defines requirements and works with systems units with respect to production of relevant risk compliance reports.
Participates in the implementation and documentation of internal controls such as the 2013 COSO internal control framework.
Provides information needed to respond to audit findings.
Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
Keeps up-to-date on current financial regulations/professional publications and accepted principles.
Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
Keeps up-to-date on current financial regulations/professional publications and accepted principles.
Education:
An advanced university degree (Master’s degree, or equivalent) in n business administration, public administration, finance, or related field is required.
A first-level university degree in combination with two years of additional qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience:
A minimum of five years of progressively responsible experience in finance, administration, budget, and business administration is required.
Experience with providing substantive servicing to inter-governmental and expert review bodies is required. Experience in preparing written outputs and reports is required.
Experience in developing and implementing internal control and risk management frameworks, including in operations undergoing downsizing is required.
Experience in assessing an internal control framework is required.
Experience in the United Nations Common System or a comparable international organization is desirable.
Languages:
English and French are the working languages of the United Nations Secretariat.
For the position advertised, fluency in English is required; and knowledge of French is desirable.
