Org. Setting and Reporting
This post is located in Finance and Administration Unit, Country Based Pooled Fund Section, Pooled Fund Management Branch, Humanitarian Financing and Resource Mobilization Division, Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate
The post is located in New York and the incumbent will report to the Head of the Finance and Administration Unit, with functional reporting relationship to the Executive Office of OCHA, on financial matters.
Within delegated authority, the Finance and Budget Officer will be responsible for the following duties:
- Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) Departments/offices at Headquarters and in the field, including programmatic aspects; and (b) medium-sized peacekeeping operations.
- Provides support to managers with respect to the elaboration of resource requirements for budget submissions.
- Identifies process discrepancies in contribution recording between different systems used by OCHA Trust Funds
- Monitors budget implementation and determines/recommends reallocation of funds when necessary.
- Monitors expenditures to ensure that they remain within authorized levels.
- Authorizes payment to Governments for settlement of certified death and disability, contingent-owned equipment and letters-of-assist claims; determines average monthly troop strengths, establishing amounts reimbursable and initiating payments for reimbursement to troop-contributing countries.
- Reviews all requisitions generated by the Reality system for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of funds.
- Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures
- Prepares relevant documentation with respect to budget performance submissions.
- Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
- Provides substantive support to intergovernmental and legislative bodies.
- Reviews budget, financial reports, grant agreements, audits and relevant documents submitted by CBPFs partners for required processing.
- Reviews and certifies Statement of Accounts and ad-hoc financial reports;
- Liaises internally (within OCHA) and externally (relevant counterparts in UNDP, Funds Managers and other partners regarding financial matters related to OCHA CBPF).
- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, from extra budgetary resources, ensuring compliance with intergovernmental
- recommendations and decisions as well as with United Nations policies and procedures.
- Monitors, supervises and trains subordinate staff as required (both in New York and in the field).
- Performs other related duties, as assigned
Professionalism: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocatesappropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personalresponsibility for his/her own shortcomings and those of the work unit, where applicable.
- Advanced university degree (Master's degree or equivalent degree) in business administration, finance, or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A minimum of five years of progressively responsible experience in finance, budget, business administration or related area is required.
- Experience working in a finance capacity in an International Organization, NGO or Multilateral Aid Agencies or comparable organization is required.
- Experience working with financial processes of pooled funds is desirable.
- Experience with an Enterprise Resource Planning System such as SAP or any grants management system is desirable.
- English and French are the languages of the UN Secretariat. For this post, fluency in English is required. Knowledge of another UN official language is desirable.