Finance and Logistics Officer
Canadian Red Cross, Bamako, Mali
Closing Date for Applications:
- The Canadian Red Cross (CRC) is seeking a Finance and Logistics Officer with experience in the administration of projects and programs with international humanitarian NGOs in countries in development to support the implementation of the SAM project (Adolescent Health Project in Mali - SAM) in Mali. Reporting to the Canadian Red Cross Representative in Mali, the Finance and Logistics Officer will be responsible for leading the financial and logistical functions of the CRC delegation in Mali, including reporting on financial activities in in a timely manner, in accordance with policies, procedures, format and frequency required by CRC and its project donors. The delegate will provide the project and the CRC delegation with professional financial and budgetary support and advice. He / she will be responsible for the compliance of financial transactions with the policies and procedures established by the CRC for the implementation of the project, including the monitoring and audit functions for the CRC delegation. AlthoughFinance and Logistics Officer will need to verify transactions, review the capacity of local staff and assess whether capacity building is needed to ensure accurate financial management.
- In addition, and in coordination with the Country Representative, he / she will assist in providing support to the national company to ensure timely, cost-effective and sound logistical support (forecasting of purchases, management of stocks and provision of supplies). 'medical and non-medical items, transport and fleet management, energy and electricity, ITC, team offices and accommodation, construction and rehabilitation, etc.) to program activities, rigorously applying the existing logistics policies of the national office of CRC, by developing local logistics procedures and strengthening the technical capacities of national staff. He / she will be responsible for liaising with the logistics representatives of the International Federation of Red Cross and Red Crescent Societies (IFRC) in Dakar;
What sets you apart from others:
- Ability to manage competing priorities, process multiple requests simultaneously, work under pressure and meet deadlines. Required
- Demonstrated knowledge of financial requirements for the management of projects funded by Global Affairs Canada. Prefer
- Ability to communicate clearly and effectively, orally and in writing, for different audiences, tailoring the style to the situation. Required
- Ability to establish and maintain effective working relationships with internal and external stakeholders. Required
- Ability to work both independently, with minimal supervision, and as a member of a team. Required
- Strong sense of initiative, diplomacy, flexibility and the ability to make good decisions. Required.
- Excellent oral and written skills in French and English. (A language test will be administered). Required.
- Proficiency in accounting software such as Microsoft Office, in particular Excel. Required.
- Understanding of the Red Cross movement
- Security and risk management
- Cultural sensitivity and adaptability
- Excellence in program delivery
- Relations and diplomacy
The Canadian Red Cross offers the following benefits:
- Culture: You will work for an organization which is guided in all its actions by seven Fundamental Principles, namely humanity, impartiality, independence, neutrality, voluntary service, universality and unity.
- Opportunities: You will have the opportunity to work for one of the world's most renowned non-profit organizations, in an environment that fosters continuous learning, creativity and collaboration.
- Benefits: You and your team will be able to balance work and personal life with generous annual vacations, plenty of personal time off and flexible working conditions.
- Rewarding work: You will support emergencies and save lives.
As a finance and logistics delegate, you will work in the following areas:
- Financial management of the project (70%)
- In close collaboration with the financial department of the CRM, the financial assistant of the delegation and the financial department of the CRC at headquarters, the delegate will:
- Manage all financial aspects (budgeting, accounting and reporting) of project field operations with an annual budget of approximately CA $ 3 million.
- Understand and apply the terms and conditions of the project contribution agreement with respect to financial management and reporting.
- Oversee the recording of financial transactions in accordance with donor requirements (Global Affairs Canada) and CRC policies and procedures.
- Develop, in collaboration with the Malian Red Cross, accurate financial reporting systems for the project and ensure consistent use and maintenance of financial systems.
- Compile accurate, regular (monthly and quarterly) and timely financial reports for the project and the CRC delegation in Mali, and review and address significant variances.
- Manage the list of project and delegation fixed assets, cash flow and cost control measures.
- Manage project and delegation payments, cashier and bank signatory.
- Ensure that precise accounting, approval and internal control procedures are in place and followed.
- Ensure timesheets are completed by CRC delegates and local project staff.
- Facilitate the organization of an internal or external review or an audit, as required.
- Maintain regular communication with the finance counterpart of the national CRC office for feedback and validation of transactions charged to the project.
- In close collaboration with the logistics department of the CRM, the logistics assistant of the delegation and the logistics department of the CRC at headquarters, the delegate will:
- Closely monitor the procurement of goods and services for the delegation, ensuring that documentation meets CRC procurement and full audit standards. Oversee and provide advice on the negotiation of contracts required by the delegation for goods and services.
- Support purchasing practices using accepted standards for purchasing goods and services.
- Provide advice to the delegation to identify and plan the logistical support necessary for the effective and efficient completion of project operations.
- Maintain inventory of all goods and services and keep all documents according to auditing standards in collaboration with finance and administration staff.
- Ensure that the goods purchased meet CRC standards, that they are suitable for their intended use and, where applicable, that they are accompanied by the appropriate inspection certificates.
- Advise, create and manage the most efficient method for CRC delegation transport (hire, lease, purchase) and provide monthly transport report.
- Oversee the management and monitoring of the project and delegation stock, in accordance with CRC procedures and tools, and ensure that the storage sites are appropriate, in terms of location, layout and sanitation.
- In collaboration with the logistics department of CRC and the country representative, support the project's procurement of pharmaceuticals, medical supplies and equipment (including international procurement and related import / customs processes) in accordance with international standards, local and GAC.
- Ensure that medical supplies are properly managed and stored (according to national and regional WHO standards).
Support an effective team (10%)
- Develop and maintain membership in the functional department, the PCI and the designated project team. Collaborate to achieve agreed goals, needs and expectations. Promotes teamwork through a professional exchange of experiences and expertise.
- Assess the capacities of the CRM and local project staff in finance, administration and logistics, provide support to meet them and identify training needs in financial and logistics management and compliance.
- In collaboration with the finance and logistics departments of CRC, develop a financial and logistics capacity building plan for relevant CRM staff and local project staff.
- Train, support and advise the CRM in the development of its financial and administrative systems and provide regular supervision and support to the CRM's financial and logistics teams.
- Advise the national representative and the CRC project team on financial, administrative and logistical matters.
- Work in collaboration and coordination with other members of the CRC delegation and provide support to colleagues as required.
- Follow all CRC policies and procedures required to maintain a healthy and safe work environment.
- Participate in disaster planning, preparedness and response, as required.
- A master's-level university degree - in finance and / or accounting OR a bachelor's degree with 5 years additional professional experience in lieu of a master's degree.
- Professional certification in accounting. (Asset)
- A minimum of 5 years of relevant professional experience in accounting and financial reporting, with experience in a management role.
- Experience in building a financial system from the start, including control and audit functions.
- Proven experience and competence in resource management, with experience in essential logistics functions, such as purchasing. (Asset)
- Previous international professional experience in a humanitarian or development NGO in sub-Saharan Africa, preferably in West Africa.
- Proven experience in mentoring managers and staff on financial policies, systems and procedures.
- Proven experience in the development and implementation of financial / accounting systems.
- Proven experience in the supervision, management and capacity building of staff.
- Experience with the Red Cross / Red Crescent accounting system. (Asset)
- Ability to manage competing priorities, process multiple requests simultaneously, work under pressure and meet deadlines.
- Demonstrated knowledge of financial requirements for the management of projects funded by Global Affairs Canada. (Asset)
- Ability to communicate clearly and effectively, orally and in writing, for different audiences, adapting the style to the situation.
- Ability to establish and maintain effective working relationships with internal and external stakeholders.
- Ability to work both independently, with minimal supervision, and as part of a team.
- Sense of initiative, diplomacy, flexibility and the ability to make good decisions.