Finance and Operations Manager

Winrock International, Kisumu, Kenya

Skill Required:, Finance and Accounts
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
3rd November, 2017

Job Description

Effective with the release of this position announcement, Winrock International will be recruiting applicants for the position of Team Leader for the Clean Energy, Water and Environment Unit. The responsibilities, duties and qualifications for this position are described in the attached position description.


Winrock is a recognized leader in U.S. and international development with a focus on social and environmental issues. As a mission driven, field-based organization, we believe that sustainable development is inclusive and that complex challenges require integrated solutions. Winrock embraces continuous quality improvement and a culture of impact, accountability and entrepreneurship.

SALARY AND BENEFITS: The annual salary will be commensurate with qualifications and experience. Excellent benefits include life, disability and medical insurance; retirement; and other normal Winrock benefits.

Position Summary: The Finance and Office Administrator will provide the administrative and logistical support necessary for the implementation of the Sustainable Water for the Mara (SWM) Activity. SWM is an anticipated 3-year activity under the USAID-funded Sustainable Water Partnership (SWP) that will help Kenyan and Tanzanian stakeholders in the Mara River Basin to safeguard adequate quantities of acceptable quality water for human well-being, ecosystem services, livelihoods and socioeconomic development. The Finance and Office Administrator will be based in Kisumu, Kenya.

ESSENTIAL Responsibilities:


  • Provide day to day oversight of and maintenance of financial and accounting aspects of program operations
  • Manage all bookkeeping, bank accounts and cash flow to ensure sufficient funds are available for effective and efficient project implementation
  • Submit monthly expense reports and cash flow statements; prepare and submit projections for monthly cash needs to Winrock’s Headquarters Office
  • Review local sub recipients’ financial reports, monitor compliance with USAID regulations
  • Prepare monthly payroll and related taxes, including the recording of applicable benefits
  • Work with Winrock Home Office to prepare quarterly financial reports to USAID
  • Prepare all accounting records in accordance with audit standards (donor and local), and oversee on-site work with auditors, as appropriate
  • Ensure that adequate and appropriate internal controls are in place and meet Winrock standards

Administrative and Logistics Support

  • Assist SWP Team Leader in day to day project operation matters as per project needs
  • Organize and maintain all records and files in accordance with national, Winrock and donor requirements
  • Develop and maintain effective office information management systems, serve as primary liaison with office service providers (landlord, utilities, others as applicable)
  • Oversee management of a transparent, effective and efficient procurement process for all material resources; maintain inventory and files in accordance with applicable policies and procedures
  • Manage vehicle pool and coordinate travel for project staff
  • Manage project property in compliance with USAID and Winrock guidelines and regulations
  • Provide administrative and logistical support for SWP workshops, seminars, and other events

Human Resources

  • Coordinate processing of personnel forms such as attendance, time sheets and leave records
  • Manage and track staff benefits and entitlements stipulated in their respective contracts (health insurance, paid leave, etc.)


  • Participate as member of key staff in strategic and implementation planning
  • Maintain confidentiality of all official matters and files
  • Other duties as assigned by Team Leader and SWP Program Director


  • Minimum three years increasingly responsible accounting and fiscal management experience
  • Knowledge and understanding of applicable USAID and Government of Kenya and Tanzania accounting and audit rules and requirements
  • Knowledge of and experience in managing U.S. Government and international organization funds, preferably for USAID projects
  • University degree (B.A./B.S. or higher) in Finance or Accounting or related topic
  • Experience in using QuickBooks accounting software preferred
  • Experience working in a similar position with NGO, business or international organizations required
  • Proficiency in English required
  • Ability to demonstrate the highest level of ethical standards at all times
  • Ability to travel up to 25%


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