Under the overall guidance and supervision of the Director of ILO Country Office and direct supervision of the Chief Technical Advisor, the Finance and Operations Officer will contribute to the implementation of the project in the areas of his/her competence. As a Financial Certifying Officer (FCO) of the Cox’s Bazar duty station, the incumbent will work closely with the HQ and Regional Finance units.
Description of Duties:
Perform the FCO role for the Cox’s Bazar duty station with a view to ensuring all financial services and operational support services required for efficient implementation of the project workplan are in accordance with ILO rules and procedures. Act as certifying officer and approve actions in the enterprise resource planning (ERP) system IRIS
Receive and analyse financial documents giving particular attention to apparent anomalies or unusual trends and initiating action to correct situations where anomalies occur; review regular financial reports, and prepare reports, correspondence, and advice on complex cases.
Review payment requests and other financial documents in order to approve any payments or adjustment of advances provided to the partners and supervise the preparation of month-end bank reconciliation statement and certify thereof
Provide advice and guidance concerning the Organization's financial practices and rules and provide authoritative interpretation of requirements for handling transactions in the operations supervised (e.g., authorising payments, approving budgets and various accounting documents).
Collaborate with staff performing administrative operations and manage overall administrative work of the project.
Prepare budget revision requests and produce periodic financial statements from Office system (IRIS) as and when required
Manage the operation of the financial services of the area of responsibility and prepare related managerial reports, including monthly financial progress report under Annual Development Programme (ADP) reporting requirement of the government.
Monitor and review selected financial transactions and documents (e.g., budget proposals, payment requests, etc.) prior to entry into the finance system; ensure implementation of procedures to control and monitor income and expenditure.
Prepare recurrent and ad hoc reports and relevant explanations, as requested by senior management.
Prepare draft replies to internal and external audit observations concerning the assigned operation.
Prepare procurement plan, process procurement documents and monitor and implement timely payments of the contracts under the project.
Analyse budget information to prepare and consolidate estimates and supporting
data in relation to budget forecasts, performance reports and medium-term plans; review financial provisions of project agreements and documents; assess budget requests and draft budget proposals.
Perform other related functions, as assigned by the supervisor.
Required qualifications:
Education:
University degree in Business Administration, Finance or Accounting
Experience:
Two years of professional financial or accounting experience at the national level
