The position will be funded under the Development Cooperation project “Strengthening Social Partners and Civil Society Capacities on Fundamental Principles and Rights at Work”, The project is funded by the EU and linked to CPO TUR 101 (Outcome 1 -Strong Tripartite Constituents and Influential and Inclusive Social Dialogue).
The overall objective of the project is to improve the respect for fundamental labour standards in the changing world of work. For reaching the intended aim, the project proposes a complementary two-pronged approach; i) enhancing the technical and advocacy capacity of social partners (SPs) and civil society organisations CSOs) on fundamental labour rights in the future of work, and ii) enabling social dialogue opportunities and the involvement of social partners and civil society organisations to enhance fundamental labour rights.
Social partners (SPs) and civil society organizations (CSOs) in Türkiye are identified as the two target groups of the project
The ILO will be operationally and technically responsible for the referred project which will be implemented and managed by the ILO in close cooperation SPs and civil society organizations (CSOs) in Türkiye.
The Finance and Procurement Officer will be the main responsible person for the smooth implementation of the project’s finance and procurement related tasks according to ILO rules, donor requirements and in line with project cycle management principles, and undertake the duties and responsibilities detailed under Section 3. The Finance and Procurement Officer will report to the Senior Project Coordinator under the overall supervision of the Director of the ILO Office for Türkiye.
Responsibilities:
Ensure that the project expenditures are realized in accordance with the approved project budget and in compliance with the ILO’s financial rules and regulations.
Undertake all financial transactions, monitor expenditures and ensure the execution of all payments which involve interpretation and application of ILO administrative and financial regulations and procedures.
Prepare the financial reports of the project and where appropriate consolidate expenditure forecasts based on approved allocations for all sources of funds and propose necessary changes in budget allocations.
Maintain financial records of allocations, expenditure control data and reconciliation statements of expenditures.
Flag the project management about the project expenditures and commitments if there is any irregularity or necessity for new request of payment from the donor.
Prepare or oversee the preparation of standard solicitation documents and procurement requests. Conduct bidding processes ensuring compliance with applicable standards and participate in the analysis and evaluation of received proposals.
Prepare for approval purchase orders within delegated authority. Provide guidance to concerned parties on contractual rights and obligations and recommend amendments to and extensions of contracts.
Ensure that the procurement and contract management of the project are conducted in compliance with both the project contract and its annexes and the ILO’s relevant rules and regulations. Monitor all contracts administered by the project in accordance with ILO policies, rules, and instructions.
Liaise with vendors and relevant departments of stakeholders to ensure that ILO procedures are followed in procurement processes.
Maintain regular files and data on the project expenditures and enter/verify data at the ILO’s financial system.
Conduct research and analyze data and information on a variety of operational related subjects. Prepare analytical reports to contribute to programme/project monitoring and provide inputs to reports and other communications.
Supervise financial and administrative arrangements and procurement for official meetings, conferences, seminars, workshops, training sessions and other activities under the project.
Perform necessary tasks under the ILO’s internal integrated resource utilization system and software (IRIS).
Undertake missions independently or accompanying others to review financial and administrative matters of project activities.
Perform other duties as may be assigned by the Senior Project Coordinator and the Director of ILO Office for Türkiye.
Required qualifications:
Education:
First level university degree in economics, finance, business administration, public administration, social sciences or related fields.
Experience:
Two to three years of professional experience on finance, procurement and administration of donor-funded projects.
Experience in managing finance and procurement of donor-funded projects.
Knowledge and experience in UN and ILO finance and procurement procedures will be an asset.
Languages:
Excellent command of English and Turkish both oral and written.
