Despite its geographical complexity, the country has provided enormous efforts under the global polio eradication Initiative. However, while the last reported case of WPV was on December 2011, several cases of circulating Virus-derived polio vaccine Type 2 (cVDPV2) were reported in 2017. The country in collaboration with partners has developed a plan for the interruption of the transmission of cVDPV where UNICEF, as one of the two implementing partners of the Global Polio Eradication Initiative (GPEI), will support technically and financially, and has worked to improve transparency and monitoring to address donor concerns.
In this context, a lot of financial resources are coming in country office and will be managed by UNICEF, therefore it is critical to have full time polio finance/reporting officer, who will support the country office team in preparing outbreak and planned activities budgets, proposals and reports, streamlined structures and processes, ensure funds utilization is in-line with donor approval, responsible for grants management and close monitoring of funds with knowledge of quality assurance, support on timely submission of expenditures and donors reports to HQ and donors, so that UNICEF’s financial accountability is not jeopardized at this critical stage in the programme”.
For every child, make a difference
The Finance and Reporting Officer will work under the supervision of the Health Chief of Section and in close collaboration with the National Polio Coordinator and the Chief of Immunization.
Your Specific Responsibilities, Duties and Tasks
- Support on planning and coordination of financial mapping for planned and outbreak response polio activities.
- Work with field offices and health/Immunization section at national level to develop biannual polio workplans and associated budgets.
- Responsible for polio grants management, includes contributions review, timely allocations of funds to right outputs and field offices, monitor and complies DRC country office planned and outbreak grants expenditures report and conduct variance financial analysis of grants utilization at national and field office level for senior management review and timely submission to Polio finance team in HQ.
- Monitor field offices’ budgets and workplans based on donor approval and approved allocation, assess implementation using data reflected in VISION and other sources for increased financial transparency.
- Prepare detail budget in coordination with country office technical team for donor proposals and finalization, incorporating financial gaps and cash flow analyses (if required), to prioritize funding approval.
- Support field offices to improve grants management and efficient administrative system.
- Prepare tailored donor reports, liaising with technical team at national and field offices, and provide quality assurance of all financial and programmatic inputs given in the report before final submission to the donor.
- Proactively identify and investigate issues that may arise and take corrective actions required to ensure timely disbursement of funds, smooth implementation and accurate reporting.
- Liaise with counterparts internally and externally to collaborate, support analyses and reporting on GPEI funding disbursed for planned and outbreak response activities.
- Develop presentations of complex financial analyses with clear, cohesive narrative and present data in a simple and clear manner to senior management for decision making.
- Provide technical assistance to field offices to increase capacity and understanding of UNICEF financial system and reporting requirements.
- Provide periodic operational support to national and field offices polio teams, specifically for year-end closure and if any, internal audit preparation activities.
- Responsible to keep track of polio approved budget/ceiling of each year, and ensure funds request should be within the approved ceiling of the year for each GPEI approved budget category for DRC country office and utilization will be plan accordingly.
- Assist on regular donor coordination related finance matters.
To qualify as an advocate for every child you will have
- An advanced university degree (Master’s or higher) inAccounting, Business Administration and/or Economics isrequired. A higher qualification will be an added advantage with a preference for numerical discipline.
- A minimum oftwo (2)yearsof relevant professional experience inmanaging donor funded projects and financial management or related field.Experience with complex computerized financial systems and with finance modules of enterprise planning software (ERP) such as sun system, SAP as well as Microsoft office application.Experience with application of International Public Sector Accounting Standards (IPSAS) is desirable.
- A Bachelor Degree with a minimum of four (4) years of relevant professional experience in the above mentioned fields may be acceptable.
- Familiarity in working with international organizations is desirable.
- Demonstrable problem solving, quantitative and analytical skills; strategic and creative thinking.
- History of effective multi-tasking, expectation setting, escalation of issues, where appropriate.
- Strong organizational, planning and coordination skills. Exceptional project management skills with attention to detail.
- Ability to articulate and present ideas both in written presentation and orally to senior management as well as external audience.
- Able to work effectively under pressure and in a rapidly changing environment to meet deadlines.
- Professional, positive demeanor with collaborative, team and service oriented attitude.
- Fluency in French and English is required.