Under the supervision of the Finance Delegate, the Archivist participates in the activities of the Accounting and Finance department of the Cluster , he / she prepares, classifies and consolidates all accounting and financial documentation for the digital and physical archiving purposes of the Cluster in the Democratic Republic of Congo . With professionalism, courtesy and commitment, he/she ensures the satisfaction of staff, volunteers and any internal/external entity in the performance of his/her duties.
Job Duties and Responsibilities:
Prepare archival documents while refining their description to allow easy access to information,
Develop the layout and description of archival collections in accordance with IFRC accepted standards and practices,
Develop and implement procedures for the acquisition, processing, digitization and preservation of archival documents,
Ensure the consolidation of archives at the level of the Cluster office in the event that there are any in sub-delegation offices,
Develop and specifically maintain a digital platform to ensure real-time access to financial information based on demand,
Establish a log to record checkouts and recordings of all files or documents checked out by staff or auditors in the storage room,
Ensure that borrowed files or documents are returned to the archive storage room,
Help the office staff to identify the files to be eliminated according to the directives related to the conversation of the documents in force at the federation,
Serve as a focal point for all requests for documents during audits or financial controls,
Keep a log of all documents sent to auditors as well as feedback/observations on them,
Ensure the shipment of the physical archives to the Nairobi office according to a schedule agreed with the latter,
Support the national societies members of the Cluster as well as their local branches, according to their needs, in the development of archiving approaches or policies,
Actively work towards the objectives of the Federation Secretariat
Respect the principles of the Red Cross and Red Crescent
Perform any other work-related duties and responsibilities that may be assigned by supervisor
Education:
University degree in Accounting/Finance, Management IT, Economics and Management, or any other equivalent degree in Management/IT
Experience:
Experience of at least 3 years or more in Records Management, Finance, Administration or other similar fields
Knowledge, Skills and Languages
Ability to give and receive feedback
Computer skills (Windows, Excel, Word, PowerPoint, Data Administration, etc.)
Ability to communicate orally and in writing
Be flexible and adapt to changing work conditions
Ability to work independently (with minimal supervision)
Ability to prioritize and meet deadlines, pay attention to detail
Be able to work outside working hours if necessary
Good interpersonal attitude and ability to pay attention to others
Languages:
Ability to speak and write French and English fluently
