Under the overall authority of the Director of the UNESCO Institute for Lifelong Learning and the supervision of the Finance & Administrative Officer ( AO), the incumbent will act as Finance Assistant and contribute to the implementation of the programmes of the UNESCO Institute for Lifelong Learning.
Finance & Treasury:
Support the AO in managing daily financial transactions
Maintain UIL Bank Accounts both in EUR and USD
Act as Certifying Officer with authorised limit
Ensure that all payment requests and contracts have been properly committed in accordance with the prevailing financial rules and regulations
Manage finance postings in in SAP Disbursement Receipt Vouchers and Bank reconciliation on monthly basis
Investigates erroneous charges and takes corrective accounting actions
Reconciles and reviews suspense accounts and ensures proper clearance procedures
Prepare financial reports on regular budget and extrabudgetary projects
Certify as supervisor for all ADM contracts in the system
Prepare financial analysis
Support in ensuring closing of accounts during year end
Prepare account for replenishment on monthly basis
Forecast cash flow in consultation with AO
Analyses controls and maintains relevant general ledger accounts including scrutinizing source documents for completeness accuracy and validity of changes
May approve or certify disbursements up to an authorized level Provides support with respect to the review analyses
Extracts details of income, expenditures, assets, and liability from the accounting system to analyses and verify accuracy and validity. Consolidates data into financial statements and assists in monitoring expenditures to ensure they remain within authorized levels.
Verify and correct the financial documents facilitating in clearance of bank reconciliation.
Verification and processing of all travel bills as authorized on official missions.
Maintain relations with the office's bank for verifying account status
Required Qualifications:
Education:
Completed University degree in the field of finance, accounting, and any other relevant field.
Work Experience:
2-5 years’ relevant experience in a UN agency, or International Organizations/ NGO or a development agency.
Skills/competencies:
Good knowledge of financial and accounting processes with Application of IPSAS and IAS.
Proven ability to work independently.
Good communication and interpersonal skills.
Proficient in modern office procedures, i.e. the MS Office package, a well-known database as well as Adobe Acrobat.
Languages:
Excellent command of English and working knowledge of German.
