Finance Assistant

International Federation of Red Cross and Red Crescent Societies

Kyiv, Ukraine

Experience: 0 to 3 Years

Skill Required: Accounts and Finance

 The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.
In February 2022, a new phase in the armed conflict in Ukraine started. The intensification and spread of hostilities have affected all of Ukraine, causing massive humanitarian needs across all sectors and destroying essential civilian infrastructure. Millions of people are displaced in Ukraine, more than 7 million people have fled to other countries.
This position is based in the country delegation office of the Danish Red Cross (DRC) Ukraine – Kyiv. IFRC and DRC have launched a major Emergency Appeal for Ukraine and Impacted Countries that is coordinated on European regional level – with numerous country level operations ongoing. ICRC, IFRC, DRC and numerous Partner National Societies are integrating their capacities to provide coordinated crisis response in Ukraine and impacted countries. The operational structure will be fully integrated into existing structures at Country / Country Cluster and Regional Office level to ensure full synergies with the overall regional work.
Job Duties and Responsibilities:
  • Prepare and process day to day financial transactions and implement internal control procedures in keeping with DRC policies and procedures.
  • Ensure proper documentation and filing of all financial documents.
  • Assist with making payments to suppliers, contractors and program staff based on approved documents.
  • Be responsible for documentation, preparation of cash disbursement voucher for all cash transactions
  • Ensure all transactions follow DRC accounting policy, Donor restrictions and generally accepted accounting principles. Maintain confidentiality of all financial and other job-related information.
  • Assist in the collection of financial needs for the office each week Submits payments for bank for processing.
  • Review budget with the aim of gaining a clear understanding of budget guidelines and instructions. Assist in project and country budget preparation and revision
  • Review funding allocations to enable proper guidance to programs and proper coding. Support Finance Manager in checking URCS financial reports and vouchers
  • Produce monthly and quarterly reports to be reviewed by your supervisor
Job Duties and Responsibilities (continued):
  • Duties applicable to all staff:
  • Actively work towards the achievement of the Federation Secretariat’s goals
  • Abide by and work in accordance with the Red Cross and Red Crescent principles
  • Perform any other work-related duties and responsibilities that may be assigned by the line manager
  • Diploma or Bachelor’s degree in accounting from recognized College/Institutions.
  • Experience in financial management and accounting;
  • Computer literacy with significant knowledge/experience in excel;
  • Strong verbal and written communication skills, including experience and proven competence in writing narrative and financial reports;
  • Excellent practical computer skills (including strong competence in Windows, word processing, spreadsheets, internet/email, accounting software;
  • Experience in problem identification and solution;
  • Experience in writing narrative and financial reports is an asset;
  • Previous experience working for the IFRC and/or National Society an asset.