Finance Assistant

United Nations Office for Project Services

Bangkok, Thailand

Experience: 3 to 5 Years

Skill Required: HR and Admin

UNOPS team in Thailand supports, develops and oversees the UNOPS portfolio of projects in Southeast Asia and the Pacific.
Located in Bangkok, the team supports UN agencies, international non-governmental organizations, and governments throughout the region. We provide a range of services, including human resources (HR), financial management, procurement and project implementation services.
UNOPS Thailand delivers large-scale and high volume transactional HR services on behalf of global partners.
To best serve partners' needs, our team utilizes standardized and unified systems and processes to ensure the highest quality of services and cost-effectiveness for partners.
 Functional Responsibilities:
Under the supervision of the Finance Officer and in close collaboration with Grant Analyst, the Finance and Admin Assistant will:

Finance Support:
  • Process payment requests and ensure completeness of documentation; use of proper accounting codes; certification of services rendered/goods delivered, and duly signed by authorized officials; compliance with terms and conditions of the agreement with partners and contractors
  • Create  vendor profile in the ERP and update the profile when required
  • Maintain and control petty cash fund and preparation of reports for replenishment
  • Providing Inputs for the development of standard operational procedures
Assist Finance Officer in various finance processes:
  • Review of shared expenditure being charged to the project from various internal units
  • For the preparation of monthly expenditure monitoring reports, cash forecasts and financial updates to the Fund Board
  • For the periodic review and reconciliation of financial data to ensure the accuracy and completeness of the general ledger
  • Compilation of grant financial data
  • Compilation of information for budgeting
  • In data consolidation for requests from various UNOPS country units
  • Assist the Grant Team and the finance officer in conducting financial monitoring visits to partners that include a review of partners’ internal processes and verification of selected transactions
  • Consolidate lessons learned and best practices in Finance
  • Operations Support
  • Supports the day-to-day operations of the team
Information management: 
  • Ensure finance and grant data is kept up to date in the dashboard/database and various trackers 
  • Recommend for improvement of information collection and processing that allows availability of up-to-date information
  • Maintenance of hard copy and electronic files, reference materials and confidential records as required
Asset management:
  • Maintenance of records on asset management and preparation of reports.
  • Maintenance of files and records relevant to office maintenance 
  • Assist grant focal reviewing of annual grant asset reports and handling of issues like theft, lost, damaged cases
  • Support procurement cases line with the UNOPS Procurement Manual including raising requisitions, assisting in the preparation of specifications and TOR, obtaining quotations, and evaluation; preparing purchase orders, contract management and payments
  • Support travel and logistics such as UNDSS approval, booking flight tickets, and submitting TEC claims 
  • Provides support with respect to protocol issues and requests for official documentation 
  • Administrative support in organising conferences, training, and workshops
Education/Experience/Language requirements
  • Completion of Secondary School is required;
  • First University Degree preferably in Business Administration, Public Administration, or equivalent disciplines is desirable but not required;
  • Diploma or certification in finance or related subjects or administration is an asset.
  • A minimum of 4 years of administrative, finance,  or operational support experience is required
  • Demonstrated ability to work with computer and office software packages (MS Office 2003 and/or newer versions) and/or Google Suite is required;
  • Knowledge of spreadsheet and database packages is desirable;
  • Experience working with the UN is desirable.
Language Requirements:
  • Fluency in written and oral English is required