The Finance Assistant will work with colleagues in the Finance Unit to ensure the smooth operations of the IUCN BIOPAMA project, and assist the IUCN ESARO Finance team in achieving the highest standards in accounting and financial reporting of activities in BIOPAMA. Finance:
Implementing partners/Action Component grantee financial reporting and audits:
Maintain the tracking table for projects reporting deadlines, sending reminders to grantees
Review periodic interim and final financial reports, and support the grantees in correcting the reported data for processing.
Ensure that financial reports are supported by appropriate supporting documents (e.g. supporting documents for expenditures, timesheets, procurement and deliverables as prescribed by the EU reporting rules)
Assist the grantees in resolving any queries (e.g. correcting the reported data and submitting any missing documentation)
Ensure that all final reporting documents are uploaded by the grantees on the BIOPAMA AC Portal
Check that all expenditure reported is in line with the EU guidelines for the Action Component grants
Follow up with the grantees on the auditors’ queries
Organize and file supporting documents effectively and liaise with the BIOPAMA Finance Officer to ensure that the documents are complete
As needed, daily recording of accounting data into the accounting system for all transactions that are encompassed within the country and inter-company transactions.
As needed, and in conjunction with the Finance Officer, BIOPAMA ensure high quality financial data is entered into the NAV system by checking compliance with financial management principles and IUCN requirements
Maintain project physical filing system in the office as well as online document filing system
Liaise with the Finance Officer, BIOPAMA to organise project audits, carry out internal reviews of cost project expenditure, and arrange for the smooth conduct of internal and external audits in the country office, including the timely provision of required information.
As needed, assist the project administrator in preparing and processing payments.
Carry out any other financial and or administrative duties as assigned by the BIOPAMA Finance Officer.
Others:
Assist to develop capacity of non-finance staff on IUCN & relevant donor financial management guidelines, policies and procedures as may be required.
Requirements: Education:
University degree or diploma in accounting, finance, or Part CIS, ACCA, CIMA;
High proficient in Microsoft Office applications (Word, Excel, PowerPoint).
Work Experience:
Minimum of three years working experience in a similar role in the NGO/development sector;
Experience of working with Enterprise Resource Planning software will be an advantage. Exposure to/ familiarity with Microsoft Dynamic NAV ERP system will be a distinct advantage;
A good understanding of accounting principles and experience in developing, monitoring, and reporting on budgets.
Language Requirements:
Fluency in written and spoken English is essential and French and/ or Portuguese is an advantage
