Finance Assistant

International Atomic Energy Agency

Vienna, Austria

Experience: 5 to 10 Years

Skill Required: Accounts and Finance

The Programme Development and International Cooperation Section (PDIC) provides support to the overall planning and coordination of the work of the Division including responsibility for and management of the Nuclear Security Fund, the evaluation of results, financial matters; and interaction with and reporting to donors. PDIC assists in the development and promotion of nuclear security through development of IAEA guidance in nuclear security, promotion of relevant international legal instruments, facilitating nuclear security working and advisory groups, and providing Divisional communications and outreach support. The Section assists in human resource development in nuclear security for Member States, coordinating and advising on overall strategy, methodology and evaluation development for the Division’s education and training programmes. It coordinates two collaborative Networks for nuclear security education and training, one for nuclear security academic and educational institutions (INSEN) and one for national Nuclear Security Support Centres (NSSCs).
The Programme, Budget and Reporting Unit supports the Division of Nuclear Security on programme and project formulation, output delivery, implementation and results-based evaluation and reporting. It coordinates across the Division and other relevant stakeholders to ensure the timely and accurate preparation of the Division of Nuclear Security’s programme, budget and reporting, including activities carried out under the Nuclear Security Fund. It advises on and approves fund allocation and fund matching, balancing Member States’ requests with donor contribution agreements and conditions. It monitors the programme and budget process, from planning to implementation and reporting, providing guidance for an effective and efficient results-based management of financial resources. The Unit utilizes a results based programming approach to provide Member States with high quality, well-focused and timely information on programmatic activities and to monitor and report on outcomes and achievements. Within the context of IAEA’s Partnership and Resource Mobilization Policy, the Unit applies a coherent resource mobilization plan for the Nuclear Security Fund (NSF), actively liaises with internal and external partners in the implementation of this plan and ensures systematic and transparent reporting on fundraising and related communication activities and results.

Main Purpose:
Under the supervision of the Director, the Finance Assistant contributes to the effective facilitation of the Division's extra budgetary financial activities by serving the focal point for financial arrangements and providing validity of financial transactions. The Finance Assistant also provides quality assurance of documents leaving the Division ensuring they are in compliance with IAEA standards, rules and procedures.

Functions / Key Results Expected:
  • Serve as the focal point for implementing the financial arrangements in support of activities using extra budgetary funds.
  • Using AIPS, support actions necessary to complete programmatic inputs and to report on the status of the implementation of programmatic activities.
  • Provide financial monitoring assistance, maintaining an accurate overview of all expenditures and funds transfers between tasks, and prepare status reports for managers and donors in accordance with the terms of the contribution agreements. Process administrative actions by means of the IAEA's electronic systems (AIPS and Travel Arranger) and ensure that IAEA standards, rules and procedures are applied.
  • Within the assigned responsibilities, liaise with Missions and different Departments of the IAEA on procedures for the acceptance and reporting of contributions as required. Assist with consolidating inputs for the final donor reports as required.
  • Provide administrative assistance as required.
Qualifications, Experience and Language skills:
  • High School Diploma - Completed secondary education.
  • A minimum of five years relevant experience in finance, accounting or directly related fields, some of which in an international environment.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset. 
  • Administrative skills testing to IAEA standard might be part of the selection process.