Finance Assistant

UNOPS, Bangkok, Thailand

Skill Required:, Finance and Accounts
Preferred Experience: 
2 years of relevant work experience
Closing Date for Applications: 
9th February, 2020


Job Description

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - BSSC

The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration and payroll.

For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS' operations and the greater UN system.

Background Information - Job-specific

Under the guidance and supervision of the Finance Specialist, the Finance Assistant supports the provision of financial services in the field office support services function, by ensuring that entry of banking information, vendor profiles into UNOPS financial systems are accurate and punctual. The Finance Assistant promotes a client-oriented approach consistent with UNOPS rules and regulations.

The Finance Assistant works in close collaboration with the Programme, Project and Support Services colleagues locally and with UNOPS HQ colleagues, to exchange information and ensure consistent service delivery.

Functional Responsibilities

Summary of Key Functions:

  • Implementation of operational strategies and procedures
  • Data entry support and approval of vendor profiles

Knowledge building and sharing

  • Ensure implementation of operational strategies and procedures, focusing on achievement of the following results: Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
  • Provides data entry support and approval of vendor profiles, focusing on achievement of the following results:Ensuring that correct bank information of staff, consultants and vendors is in the system.
  • Update of banking details as required.
  • Verification of the sequences and codes of international and local banks.
  • Ensuring that there is no double entry.
  • Daily corroboration and approval, according to UNOPS procedures, of vendor profiles.
  • Proper control of the supporting documents for approval of vendor profiles, ensuring full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
  • Verification of all information including intermediary banking details of the vendor profiles forms to ensure that it is accurate prior to approval.
  • Provision of guidance and support to all out-posted staff on the processes, procedures and regulations.
  • Review of supplier registration form and supporting documentation for UNOPS supplier/vendors.
  • Approve supplier profiles that are correctly set up in UNOPS ERP in line with established policies and FG’s supplier management guidelines.
  • Ensure that supporting documentation is stored according to the agreed filing system.
  • Run closing period and regular reports for monitoring of data quality as requested by Team Lead.
  • Assist Team Lead in cleanup exercises of the supplier database.
  • Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
  • Participation in the training for the operations/ projects staff on correct procedures for vendor profiles.
  • Contributions to knowledge networks and communities of practice.

Education/Experience/Language requirements

Education: Completion of secondary school or equivalent. Specialized training in finance is desirable.

Experience: 2 to 3 years of relevant accounting and financial experience at national level is required. Experience in the usage of computers and office software packages and experience in handling web-based management systems.

Language Requirements: Fluency in written and oral English required. Knowledge of second UN working language desirable.

Source:https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=19147#4


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