Finance Assistant

United Nations Office for Project Services

Dhaka, Bangladesh

Experience: 3 to 5 Years

Skill Required: Accounts and Finance

UNOPS has been present in Bangladesh since 2003. In 2014 UNOPS established as formal representation as a response to the UNOPS Executive Board in order to provide more substantial support to the Government of Bangladesh and other clients in the different areas focusing to Resilient Infrastructure Approach, Program & Project Management, Fund Management, Procurement, Human Resources, Financial Management  emphasizing on building national capacities, improving resilience of communities with a view of contributing to the implementation of the SDGs.
Functional Responsibilities:
  • Under the supervision of the Finance Officer the Finance and Admin Assistant will provide;
  • Finance Support
  • Operations Support
Finance Support:
  • Process payment requests and ensure completeness of documentation; use of proper accounting codes; certification of services rendered/goods delivered, and duly signed by authorized officials; compliance with terms and conditions of the agreement with partners and contractors.
  • Create  vendor profile in the ERP and update the profile when required.
  • Maintain and control petty cash fund and preparation of reports for replenishment.
  • Providing Inputs for the development of standard operational procedures.
Assist Finance Officer in various finance processes:
  • Review of shared expenditure being charged to the project from various internal units.
  • For the preparation of monthly expenditure monitoring reports, cash forecasts and financial  updates to the Fund Board.
  • For the periodic review and reconciliation of financial data to ensure the accuracy and  completeness of the general ledger.
  • Compilation of grant financial data.
  • Compilation of information for budgeting.
  • In data consolidation for requests from various UNOPS country units.
  • Assist the Grant Team and the finance officer in conducting financial monitoring visits to partners that include a review of partners’ internal processes and verification of selected transactions.
  • Consolidate lessons learned and best practices in Finance.
  • Operations Support
  • Supports the day-to-day operations of the team.
Information management: 
  • Ensure finance and grant data is kept up to date in the dashboard/database and various trackers. 
  • Recommend for improvement of information collection and processing that allows availability of up-to-date information.
  • Maintenance of hard copy and electronic files, reference materials and confidential records as required.
Asset management:
  • Maintenance of records on asset management and preparation of reports.
  • Maintenance of files and records relevant to office maintenance.
  • Assist grant focal reviewing of annual grant asset reports and handling of issues like theft, lost,  damaged cases.
  • Support procurement cases line with the UNOPS Procurement Manual including raising requisitions, assisting in the preparation of specifications and TOR, obtaining quotations, and evaluation; preparing purchase orders, contract management and payments.
  • Support travel and logistics such as UNDSS approval, booking flight tickets, and submitting TEC claims. 
  • Provides support with respect to protocol issues and requests for official documentation.
  • Administrative support in organizing conferences, training, and workshops.
Education/Experience/Language requirements:
Education:
  • Completion of Secondary School is required.
  • First University Degree preferably in Business Administration, Public Administration, or equivalent disciplines is desirable but not required.
  • Diploma or certification in finance or related subjects or administration is an asset.
Experience:
  • A minimum of 4 years of administrative, finance,  or operational support experience is required.
  • Demonstrated ability to work with computer and office software packages (MS Office 2003 and/or newer versions) and/or Google Suite is required.
  • Knowledge of spreadsheet and database packages is desirable.
  • Experience working with the UN is desirable.
Language requirements:
  • Fluency in written and oral English and Bengali is required.