Finance Assistant

United Nations University

Batu Maung, Malaysia

Experience: 3 to 5 Years

Skill Required: Accounts and Finance

UNU Centre Administration is responsible for developing and implementing administrative policies governing the UNU and its global network of institutes and programmes. In addition, UNU Centre Administration provide services to internal clients in the areas of financial management, budgeting, human resources management, travel and procurement. UNU Centre Administration is located in Tokyo, Japan, with a global services centre based in Putrajaya, Malaysia.
Under the supervision of the Senior Accountant, the Finance Assistant is responsible for supporting the payments function and maintaining suppliers’ data as well as non-capital asset data in accordance with UNU’s policies, UN Financial Regulations and Rules and established operational practices.
Support the global payments function:
  • Support global payments processing including running pay cycles, handling returned payments and responding to payment enquiries for all institutes..
  • Process supplier invoices, travel requests and claims for institutes supported by the centre in Putrajaya.
  • Ensure payments are substantiated with supporting documents and all documents are properly filed/archived.
  • Advise the application of UNU policies and guidelines and provide solutions to payment related issues for all institutes.
Assist with the supplier maintenance process:
  • Review the registration of suppliers and maintenance of suppliers’ data records in the ERP system for all institutes.
Support the recording of asset transactions:
  • Assist in maintaining non-capital asset data in the Fixed Asset module, which include registering new asset and executing asset disposals in the module for all institutes.
Support knowledge building and knowledge sharing in Finance:
  • Contribute to continuous initiatives on ERP systems enhancements to enhance efficiency and productivity.
  • Perform other duties as assigned by supervisor.
Key Performance Indicators:
  • Meet the Service Level Indicator set for routine processes.
  • Timely and quality delivery of routine accounting processes.
  • All team members’ tasks are readily backed up.
  • Competencies
Values:
  • Inclusion - Take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity.
  • Integrity - Act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standards.
  • Humility - Demonstrate self-awareness and willingness to learn from others.
  • Humanity - Act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet.
Behaviours:
  • Connect and Collaborate - Build positive relationships with others to advance the work of the United Nations and work coherently as One UN
  • Analyse and Plan - Seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan action
  • Deliver Results with Positive Impact - Hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations serves
  • Learn and Develop - Pursue own learning and development and contribute to the learning and development of others
  • Adapt and Innovate - Demonstrate flexibility, agility and the ability to think and act in novel ways
Qualifications:
Education and certification:
  • Completion of Secondary Education is required.
  • OR
  • Diploma or a first level degree from a recognized university in finance, accounting or related disciplines.
Required skills and experience:
  • Diploma with four (4) years OR Bachelor’s degree with two (2) years of relevant working experience
  • Experience in accounting and finance roles at the national or international level.
  • Experience with office software packages (MS Word, Excel, etc.) and handling web-based management systems.
  • Good Excel spreadsheet skills, including the use of functions and formulas, and experience in handling ERP systems.
  • Result-oriented, self-motivated and hands on, with the strong ability to establish priorities, multi-task and work within tight timelines.
  • Dynamic, has strong attention to details, focused, and flexible.
Language Requirements:
  • Fluency in English is required.
  • Working knowledge of Japanese is desirable.
  • Knowledge of another UN official working language is an asset.