Finance Assistant

World Health Organization

Islamabad, Pakistan

Experience: 3 to 5 Years

Skill Required: HR and Admin

Maintain a direct and regularcontact with the bank on matters related to Direct Disbursement Mechanism (DDM)as per SOPs. Preparepayment instructions for the bank and monitor process up-to the payment to the frontlineworkers and resolve problems during the disbursement process.Be responsiblefor verifying payment documents and obtaining necessary clearances forprocessing payment by ensuring timelyproduction and distribution of payment cards to each district for each round. Liaise with provincial offices to collect relevant payment information and maintain a follow-up system that captures the progresses of payment per round/ district and per activity Focal person for the in preparation of fund disbursement work pertaining to AJK/GB and ICT/CDA and/or other provinces.Reconcile Supplementary Immunization Activities (SIAs) budget with bank statements and instructions given to the bank. Ensures payments not made by the bank are swiftly returned to WHO and justify any difference in reconciliation. Advise and brief the staff assigned to the funds disbursement task including additional support staff or casuals on financial rules and procedures pertaining to allowance, salary and advances, travel claims and other financial matters. Coordinate and supervise the work of other Finance Assistants, if needed. Contribute to the organization and conducting of training/refreshers/briefing and orientation sessions for technical and support staff/partners who are involved in Supplementary Immunization Activities (SIAs) administration.Participate in the periodic review, and update of the DDM payment guideline/SOPs that describes the process, the roles and responsibilities of each stakeholder. Submit clean statement of accounts to supervisors, stakeholders and auditors, through maintaining internal expenditure control systems which ensures completeness of required documentation/approvals/clearances. Report discrepancies and propose alternatives to ensure alignment and compliance with business rules and financial practices. Maintain and update the documentation and archiving of DDM files including back-ups (soft and hard copies), the DDM database and bank portals.
Required Qualifications: 
  • Completion of secondary education; training and /or technical courses in business administration/commerce or accounting.
  • At least eight years of related experience in accounting and/or administrative work.
  • Very good time management and organizational skills. Good knowledge of banking regulations and local laws. Very good analytical skills. Knowledge of the organization's policies and regulations in general, and in particular, regarding project activities and financial procedures is an asset.
Language Skills:
  • Expert knowledge of English. Expert knowledge of Local language.