You will demonstrate a client-oriented, results-focused approach to interpreting UNFPA rules, procedures, and guidelines in relation to HR, procurement, administration, and finance, while providing support to the Country Office (CO) and UNFPA-supported projects/initiatives. You will support programme/project staff to maximise the impact in delivering UNFPA’s programmes/projects. Under the direct supervision of the Programme Associate, the UNV will undertake the following tasks:
Responsibilities
Ensure adherence to UNFPA financial rules and propose procedures for internal control improvements.
Assist in managing the CO budget, including formulation, controlling allotments, monitoring expenditures, and preparing revisions as necessary.
Support the monitoring of program financial performance, providing relevant financial information and analysis.
Ensure all financial documentation is properly filed and archived (digitally and physically) in Google Docs and AODOCs
Support recruitment and onboarding of UNFPA Personnel, including filing of HR documents, creation of checklists, and scheduling interviews.
Maintain an up-to-date record of personnel, timesheets, and consultant deliverables.
Preparation of Confirmation of Payments and manage UN personnels for any HR Related task.
Support maintenance of premises and liaise with Common Services and building management as required.
Manage general office supplies, monitor stocks, and coordinate procurement of admin-related items.
Coordinate IT support services and helpdesk follow-ups in collaboration with UNDP.
Support UN Personnels in the preparation of Reimbursement and F10 Claims.
Requirements:
Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or a related field is desirable
A minimum of 3 years of relevant experience in administrative, finance, operations, or procurement support roles is required
work experience with international organizations, the United Nations system, or donor-funded development programmes is a strong advantage.
Demonstrated experience in processing payments, managing budgets, reconciling accounts, and maintaining accurate financial records.
Proven ability to handle procurement processes, including vendor sourcing, issuing RFQs, preparing purchase orders, and managing contracts and assets.
Experience in supporting logistical and administrative arrangements for events, meetings, and official travel.
