This position is located in the Finance unit of the Regional Administrative Services (RAS) in the Regional Office for Asia and the Pacific. This work unit is responsible for the smooth running of all financial and administrative processes within the Region.
As a team member, the incumbent provides a range of specialized finance and administrative support services in an efficient, effective and client-oriented manner. Work involves using the enterprise resource planning (ERP) system to process transactions for financial clearance and payment processing. The incumbent performs at a fully operational level and resolves a variety of recurring and non-recurring operational issues, requiring the correct application of financial rules and regulations, policies, procedures and guidelines.
The position works under the supervision of Administrative and Finance Officer. Supervision received is focused on the timeliness of process execution and the quality of outputs. The incumbent works with a moderate degree of independence. Work is reviewed for correctness in application of financial rules and regulations, policies, procedures and guidelines.
Internal contacts are with staff and managers in field offices, project locations and headquarters to provide support and exchange information on specialized processes and issues related to service delivery. The incumbent regularly liaises with and receives guidance from the regional finance unit.
External contacts are primarily with service providers, banks, United Nations (UN) agencies and other international organizations to obtain clarifications and to seek or provide information for the completion of pending issues.
Duties and Responsibilities :
Perform a range of specialized finance support functions and services for operational and payment-related work of the Office, including initiating and processing financial transactions in the enterprise resource planning (ERP) system and verifying that information and supporting documentation is in compliance with financial rules and regulations, policies, procedures and applicable standards.
Process accounts receivable including billing, adjustments and changes. Manage cash receipts and petty cash.
Undertake monthly bank reconciliation and follow up on outstanding issues including contacting banks to clarify issues on account statements.
Monitor expenditure and budget allocations, updating information on local currency bank accounts and informing supervisor when funds need to be replenished.
Maintain and update spreadsheets and databases for internal expenditure control purposes. Prepare inputs, run reports and extract and compile financial data and present information on the status of financial resources of the Office to support analysis and reporting needs.
Respond to requests for general information and routine queries on status of payments and other budgetary issues.
Keep abreast of financial rules and regulations, policies, procedures, guidelines and processes and share information with concerned parties.
Perform other relevant duties as assigned.
Minimum Requirements:
Education :
Completion of secondary school education
Experience :
Minimum of five years of operational or administrative support work experience including providing financial operations support services. Experience of working with an enterprise resource planning (ERP) system.
Excellent command of an official language (English, French, Spanish) of the Organization. Working knowledge of another official language of the Organization or an official national language of the duty station.
