Review and post purchase orders, expense claims, credit card expenditure claims, petty cash expense reports and intercompany charges.
Prepare monthly, periodic reconciliations for all staff, vendor and customer accounts.
Prepare monthly bank account reconciliations.
Process payments to staff and vendors.
Prepare invoices as required.
Work with internal and external auditors.
Prepare fixed assets ledger, process monthly depreciation charges and maintain office asset inventory (with the support of Finance/Admin Assistant).
Filing of financial documents (vouchers, journals, back up documents and reports)
Upload all monthly checklist of account reconciliation documents on the NAV check list.
Manage end of month and end of year closing books by the deadline set by IUCN-HQ finance with the supervision of the Senior Finance Manager
Perform other duties as requested by Senior Finance Manager.
Project Management Support
Assist with submitting purchase orders.
Assist with submitting contract sign-off documents for external vendors and customers.
Assist with processing/submitting invoices/reports submitted by external vendors.
Assist with preparing/submitting donor finance reports.
Assist with travel arrangements as required.
Assist with filing of reports and contract documents.
Prepare consultancy and grants contracts
Assist with preparing projects audits supporting documentation
Please note that the above job description contains the main duties and responsibilities for this position. However, in a global organisation such as IUCN, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular job description. Where any task becomes a regular part of an employee's responsibilities, the job description will be changed in consultation with the employee, the line manager and the Human Resources Manager.
Requirements
Undergraduate with accounting major
Excellent accounting and administrative skills, obtained with a minimum of two years of experience in similar positions and preferably in similar organizations
Ability to work and function in multicultural and multidisciplinary environment
Demonstrated organizational skills, independent and precise work, prioritization of tasks, and meeting deadlines.
Strong written and spoken English
Reside in Washington D.C.
Willingness to travel inside and outside the country, if required by their duties.
