Finance Assistant

Food and Agriculture Organization

Cairo, Egypt

Experience: 3 to 5 Years

Skill Required: Accounts and Finance

Under the overall guidance of Senior Administration Officer, the direct supervision of the Finance Associate and in close cooperation with FAO Units.

Technical Focus :

The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships and supports capacity development and resource mobilization for food security, agriculture, and rural development in the region.

Tasks and responsibilities:

  • Ensure full compliance of administrative management and inventory ensuring that proper asset management is performed in adherence to FAO rules, regulations, policies and strategies and that inventory procedures are complied with;
  • Support the assets management focusing on achievement of the following results;
  • Receive, inspect and verify of all incoming equipment, furniture and supplies; 
  • Tag all furniture/equipment that are considered assets upon receipt from the supplier. Update of non-expendable property inventory record and track movement of different assets.
  • Enter records in the asset control database (system) ensuring  assets records are up to date and accurate;
  • Support the management on physical assets disposal/transfer. Documentation preparation for submission for action; follow up on request and liaise with requesting unit and maintenance for disposal action;
  • Conduct the annual physical assets verification exercise by checking the accuracy of records and location of property; Liaise with FA Services, SSC, on the matters related to the Assets Management;
  • Liaise with CSF, HQ on the matters related to the Inventory stock count exercise.
  • Perform petty cash holder responsibilities including maintenance of records for expenditures.
  • Act as Account Receivable Clerk, raising proper receipts in the system and maintaining records
  • Provide guidance to the focal points in the country offices engaged in the conduct of physical inventory stock take exercise
  • Review the inventory stock take count with the country offices in the region 
  • Conduct the annual consolidation report of the Inventory stock count exercise. 
  • Provide guidance & support on the Asset Management issues whenever needed from the country offices.
  • Provide sound contributions to knowledge networks and communities of practice;
  • The key results have an impact on the efficiency of the unit. Accurate data entry, presentation of information and client-oriented approach enhances FAO capability in assets management;
  • Perform other related duties and activities as required.

Candidates Will Be Assessed Against The Following:

Minimum Requirements:

  • University degree in finance, business administration, or any related field.
  • At least 3 years of relevant experience in finance. 
  • Working knowledge (level C) of English and Arabic.
  • National of Egypt or resident with a regular work permit