The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
This job is found in Cox's Bazar, and report to the Head of Finance.
At this level job holder is expected to take responsibility for completion of a range of finance/budget related processes and activities requiring some interpretation of standard guidelines/practices.
To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the direct supervision of the Finance Officer delegated authority, the Finance Assistant will be responsible for the following duties:
- Perform administrative duties related to the filing system, enhance document sharing between finance staff with other unit and offices.
- Receive vendor claims, advances and other Documents, register them and route them to requesting unit, alert requesting unit for long outstanding invoices.
- Monitor petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
- Assist in preparing monthly expenditure forecasts and expenditure reports to Facilitate informed decision-making.
- Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
- Assist in verifying vendors claim and processing vendor invoices, follow up on the Disbursement.
- Monitor and prepare retailers pro forma invoices for cash base transfer retailers.
- Coordinate closely and support whenever requested country office finance team.
- Perform other Finance and administrative as may be assigned.
4Ps CORE ORGANISATIONAL CAPABILITIES
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
- Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
- Internal Controls & Compliance: Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities.
- Performance Budgeting, Analysis & Reporting; Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs.
- Resource Management: Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis.
- Financial Mgmt. & Accounting Principles: Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards.
- Supply Chain and Operations Knowledge: Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).
STANDARD MINIMUM QUALIFICATIONS
Education: University degree in Finance or Accounting
Language: Fluency in both oral and written communication in English and Bangla
Experience: Minimum 2 Years of relevant professional experience