WHO - World Health Organization, Geneva, Switzerland
Closing Date for Applications:
OBJECTIVES OF THE PROGRAMME
The mission of WHO's Health Emergencies Programme (The Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.
The Emergency Operations Department of the Health Emergencies Programme is responsible for ensuring that emergency-affected populations have access to timely and effective health services. This includes ensuring a strong emergency management system (based on incident management), effective and inclusive coordination mechanisms, joint assessments and planning by partners, implementation of operations and services according to agreed standards, and strong logistics and operational support. The expansion and strengthening of operational partnerships is a key priority. EMO also leads on humanitarian policy and guidance, as well as representation to key interagency bodies.
DESCRIPTION OF DUTIES
Within the framework of the delegated authority, the incumbent is assigned all or part of the following responsibilities:
- Assist in the overall management of workplans and awards in providing timely information on project and task budget ceilings, award budgets, expenditure, and funds available, liaising with technical teams as and when required and notifying the supervisor when discrepancies.
- Compile/validate budget proposals for submission to donors and other financial reports for the Senior Management.
- Prepare presentations on financial issues using PowerPoint and other software packages on own initiative or on the basis of instructions.
- Follow-up on departmental financial and budgetary issues; ensure that target dates and deadlines are met; draw the attention of the supervisor or other senior staff to problems, inconsistencies and delays.
- Check financial transactions for completeness and accuracy, request for missing information and undertake reconciliation.
- Participate, as required, in meetings on financial and budgetary procedures, and ensure the implementation of new or amended procedures.
- Draft replies and correspondence on own initiative or on the basis of instructions. Prepare replies, correspondence and reporting documents in final form. Respond to queries and requests for information emanating from WHE staff on budgetary and financial situations or other data.
- Maintain and update files for awards, correspondence, documents, and computerized cross-reference files, ensuring their conformity with WHO and WHE specific rules and procedures. Search, compile and summarize information and data on teams, units and WHE priorities and work plans.
- Perform other related responsibilities, including replacing or backstopping.
- Essential: Completion of secondary school education.
- Desirable: Higher education in finance, accounting or administration.
- Essential: At least 5 years of relevant experience in Budget and Finance support in an international or large-scale organization.
- Desirable: WHO or UN experience in budget and finance. Experience with Oracle or other ERP systems.
- Sound knowledge of finance, accounting and/or administration principles.
- Proficiency in the use of modern office technology maintained through in-house courses, on-the-job training or self-training.
- Willingness to keep abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, WHE and WHO, to be able to brief others and explain procedures.
- Excellent organizational and interpersonal skills.
- Ability to interact professionally and effectively with staff at all levels in an international and multi-cultural environment.
- Tact, discretion and diplomacy.
- Ensuring the effective use of resources
- Producing results
- Moving forward in a changing environment
Use of Language Skills
- Essential: Expert knowledge of English. Intermediate knowledge of French.
- Desirable: Intermediate knowledge of Other WHO Language.