Finance Assistant will support the provision of financial and grants management functions and ensures compliance with Plan policies, procedures and donor requirements at the SSC level.
The post holder will report to the Senior Finance and Grants Coordinator. In liaison with the Shared Service Centre (SSC) Team support in the implementation of grants and sponsorship budgets in the Kenya Country office, MEESA Regional Office and other Plan offices globally.
Accountabilities and Main Work Activities
Payment Processing
Receive, track and sort all payment requests confirming they are properly approved for processing.
Enter in to the SAP all approved vendor invoices for payment while observing segregation of duties.
Receive approved Mobile requests, process them on available platforms (Mpesa/Popote) and submit for payment.
Process all mobile transactions and related journals in SAP.
Process fund requests for all approved travels and subsequent liquidations as per Plan policies
Create internal orders to facilitate partner advances and subsequently process partner advances liquidations in SAP advances module.
Support in management of staff and vendor accounts and clear open items.
Support in period-end adjustments and balance sheet reconciliations
Prepare support documents for intercompany recharges including analysis and allocation of costs
Coordinate and analyse withholding tax for MEESA Regional office, Plan International Kenya, Nyanza & Coast hubs as well as process the payment
Ensure that all financial documents are properly filed for easy retrieval.
Support audits in retrieval of sampled documents.
Update approved partner liquidations in SAP module
Preparation of cash forecast and MPesa account replenishment
Issue remittance advices to payees
Technical expertise, skills and knowledge
Qualifications/ experience essential:
Bachelor’s Degree in Finance/Accounting related courses.
CPA II or other professional qualification in accounting
1-year relevant accounting experience preferably in an INGO
Knowledge of finance processes, systems and principles.
Experience in computerised accounting applications.
Qualifications/ experience desirable:
Previous experience in SAP or ERP
Analytical skills
Facilitation and training skills
Administration and effective communication skills
Ability to work and interact with others at all levels
Planning and organizational skills
Have a customer centric focus and vision on timeliness, effectiveness and efficiency
Languages required
Excellent written and verbal communication skills in English.
Knowledge:
In-depth knowledge of finance processes, systems and principles.
Good Knowledge of major donors’ compliance requirements
Proven ability to support program teams during budgeting and reporting
Skills:
Ability to work and interact with others at all levels
Hands on experience and skilled in usage of SAP or Major ERP system
Strong analytical skills
Excellent planning, management and coordination skills
