To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams
DESCRIPTION OF DUTIES
Maintain an overview on budgetary, funding, and related financial issues, closely monitoring deadlines, obligations, gaps etc. and closely work with country finance team. Draw supervisors' attention to specific/unusual discrepancies or problems, recommend necessary corrective actionsInitiate, consolidate and prepare periodic reports on the budgetary situation, implementation rates and special financial reports; prepare detailed cost estimates and participate in budget analysis and projections as required.Initiate correspondence and answer queries related to area of work.Monitor timely transfer of program funds and award budgeting GSM work plans. Monitor distribution and amendments of awards, follow up on cash receipts and unapplied receivable balances, monitor revisions of amounts vis-a-vis award distribution by Output and budget centre, check validity of awards, reporting deadlines and linkage of awards to projects and initiate action for expenditure batches.Administer the E-Imprest system, scrutinize and select data from variety of sources, ensure accuracy in calculations and attachment of necessary supporting receipts of payments and authorizations. Process and monitor of e-Imprest General Ledger and all e-Imprest transactions to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records in compliance with financial procedures and WHO rules.Followup on activity and operational budget plans through GSM to ensure timely obligation of funds for the implementation of procurement services Imprest purchase orders, Direct Financial Cooperation (DFC's), Direct Implementation (DIs), General External Services (GES),Non-Grant Letter of Agreement (NGLOA) etc.Advise and brief all staff and non-staff on financial rules and procedures pertaining to allowances, salary advances, travel claims, submission of monthly operational expenses and other financial matters. Coordinate and closely working with other Finance Assistants.Prepare payment instructions for frontline workers for the bank and monitor process up-to the payment to final beneficiaries. Liaise with the officials of local banks to review progress on release of payment to other service providers and campaign workers.Reconcile E-IMPREST cash books and justify any difference in reconciliation; prepare cash counts and to reconcile with the cashbook monthly. Compare cash books with bank statements to compute gain and loss in exchange rate on monthly basis and liaison with officials of local banks to obtain day-to-day information on exchange rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education; training and/or technical courses in business administration/commerce or accounting.
Desirable: University degree in accounting, commerce or business administration is an asset.
Experience
Essential: At least eight years of related experience in accounting and/or administrative work.
Desirable: Relevant experience in the UN system
Skills
Very good time management and organizational skills. Demonstrated knowledge of banking regulations and local laws. Very good analytical skills. Knowledge of the organization's policies and regulations in general, and in particular, regarding project activities and financial procedures is an asset.
Use of Language Skills
Essential: Expert knowledge of English. Expert knowledge of Local language.
