Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
Role Purpose
The Emergency Finance Assistant is responsible for all cash transactions necessary for effective office running including petty cash management, support cash related project deliverables and maintaining documentation as per the organization regulationThe Emergency Finance Assistant is responsible for all cash transactions necessary for effective office running including petty cash management, support cash related project deliverables and maintaining documentation as per the organization regulation.
Accountabilities
Ensure minimum cash balance is available for the normal functioning of the office at Program area level.
Avail all cash request of the PA and pay without any significant delay to the intended purpose as per the Program officers & Program coordinators request.
Check all financial documents are reviewed and approved before payments are effected.
Replenish all documents on time so that the organization record shows up to date balance.
Deposit all collected cash within a week to the organization account.
Follow and pay all PA’s cash commitment are paid on time e.g. telephone, electric, & water bills.
Keep records of all amount paid, received and reconcile cash balance with records every working day.
Report all cash shortage/ overage and all unpaid vouchers of more than reasonable time.
Support the Program Area Finance Officer in paying tax issues to the relevant tax authority.
Conduct monthly summery of pension, Income tax and withholding tax and submitted to the finance officer to facilitate the payment
Prepare check payment to suppliers and staffs on time.
Keep filling systems in which documents could be readily available, easily traced and ensure that all documents fulfil the appropriate source document.
Support other staffs on finance related issue
Support the Program Area Finance Officer in Audit Facilitation.
Perform other related tasks as need arise and instructed by immediate supervisor.
Dealing with Problems:
Making the necessary precautions while travelling with huge cash transactions.
Perform any other related duties as assigned by immediate supervisor
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted
Technical expertise, skills and knowledg
Educational Qualification and Experience:
Diploma in Accounting/Business management
Minimum 2-3 years of relevant experience and out of this working one year in INGO.
Knowledge:
Basic computer skill to process various document settlements like Excel.
Ample knowledge of currency denominations and counting.
