Finance Assistant - Payroll, Multiple positions

UNOPS, Bangkok, Thailand

Skill Required:, Finance and Accounts
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
18th September, 2019


Job Description

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - BSSC

The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration and payroll.

Background Information - Job-specific

Under the direct supervision of the Payroll Manager and Payroll Accountant, the Finance Assistant ensures effective delivery of global payroll accounting, ensuring high quality, accuracy and consistency of work. The Finance Assistant provides technical expertise for the processing of payroll for UN Staff Members in line with UNOPS rules and regulations. The Finance Assistant promotes a client oriented approach in providing payroll services to UNOPS and its partners.

The Finance Assistant works in close collaboration with other offices to resolve complex accounting and payroll issues and ensure consistent service delivery. He/she works in close collaboration with the Programme, Operations and project teams in the field offices and UNOPS HQ staff ensuring successful performance in payroll financial management.

Functional Responsibilities

Summary of Key Functions:

  • Support in administrative and payroll related tasks
  • Support in producing payroll reports and queries
  • Knowledge building and knowledge sharing

Support in administrative and payroll related tasks, including following responsibilities:

  • Perform a variety of repetitive and routine tasks and duties related to Payroll
  • Ensure that documents and supporting files are accurate, complete and properly filed for audit purposes
  • Support to the day to day payroll transactions
  • Create receipts and initiate payments in UNOPS ERP System
  • Process payments relating to salaries in UNOPS ERP System
  • Check that payment to Individual Contractor Agreement (ICA) holder is in compliance with vendor profile and the terms and conditions of the ICA agreement
  • Prepare all relevant supporting documentation for the Team Lead to review payment vouchers
  • Interact with colleagues to exchange information on administrative issues and seek co-operation
  • Maintain accurate records (hardcopy and online) of all project document for easy reference and retrieval

Support in producing various payroll reports and queries focusing on the following results:· Accurate payroll data resulting in reduction of recoveries, advances and other exceptional payments

  • Timely and accurate determination and processing of payments
  • Audit checks and balances for due diligence and financial accountability within the Financial Rules and Regulations of UNOPS
  • Maximize the use of technology to keep the client informed of their payroll elements and changes thereto

Support in facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

  • Participation in the trainings for the operations/ projects personnel on Payroll
  • Contributions to knowledge networks and communities of practice

Functional competencies

Knowledge Management and Learning

  • Shares knowledge and experience
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

  • Ability to perform a variety of standard tasks and duties related to payroll, accounting, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information
  • Ability to review data, identify and adjust discrepancies
  • Ability to produce accurate and well documented records conforming to the required standard
  • Ability to handle a large volume of work possibly under time constraints
  • Knowledge of UNOPS Financial and HR rules and proceduresStrong IT skills

Leadership and Self-Management

  • Ability to adhere to work assignments and meet designated deadlines.
  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humored even under pressure
  • Demonstrates openness to change and ability to manage complexities
  • Solicits feedback from staff about the impact of his/her own behavior

Education/Experience/Language requirements

Education: Completion of secondary school or equivalent. A BA or MA degree may substitute required years of work experience.

Experience:

  • 1.5 years of experience in supporting a payroll, accounting and/or HR administration.
  • Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and experience in handling of web-based management systems.

Language Requirements: Fluency in written and oral English. Knowledge of the second UN working language is desirable.

Source:https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=18428#6


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