The Finance Associate will be responsible for providing a variety of specialized tasks in Cash Unit, ensuring accurate and timely delivery that follows UNICEF financial rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design.
At the G-6 level, the below tasks are expected to be carried out with a high level of independence:
Review direct cash payment data received from the partners via the sections in a consistent and efficient manner to ensure all the required information for the payment is received. Verify and reconcile the payment data ensuring accuracy by checking sources, making necessary calculations, and assuring inclusion of all relevant data.
Advise and assist on all aspects related to preparation of reports, compilation of data and answering queries on Cash-Assistance Based Transfers directly to beneficiaries (CABT), pledges recorded, funds received, adjustments made to ensure financial compliance, accuracy and completeness of data for its inclusion into statement of accounts and adjustment of budgets. Advise units of discrepancies and assist to resolve differences in their records.
Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports. Update the original payment list for the different payments with status and action to be taken to ensure all the information is included in the original file.
Work with implementing sections and social policy on uploading of the initial file to MIS. Generate the screening file from MIS and communicate with FSP on the upload of the file for screening. Follow up with FSP on result of screening and get any additional information, if necessary, via the responsible program officer. After the FSP confirms the screening result, generate the SMS file in line with the distribution plan and send SMS to beneficiaries and provide the necessary information to the responsible program officer to inform the call center regarding this payment
Prepares recurring reports as schedules and special reports, as required for budget preparation, audits or other reasons for Cash-Assistance Based Transfers directly to beneficiaries (CABT) programs.
Close year-end account and assist in the preparation of year-end reports related to accounts receivable, accounts payable, prepayment, deposits, NEP and leave balances, etc.
Keep track of all the Cash-Assistance Based Transfers directly to beneficiaries (CABT) of the office and ensure the OMT loading plan and cash payment tracker is updated including the follow up of invoice processing by sections to ensure the OMT pool is replenished on time
Initiates correspondence to verify data, answers query and obtains additional information on financial transactions, as required for Cash-Assistance Based Transfers directly to beneficiaries (CABT).
Maintains liaisons with officials of Financial Service Providers and Banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations, and matters pertaining to Cash-Assistance Based Transfers directly to beneficiaries (CABT). This includes prepares recurring reports and bank reconciliation for Cash-Assistance Based Transfers directly to beneficiaries (CABT).
Prepares detailed cost estimates, and participates in budget analysis and projects, as required.
Organize and keep record of all payments, signed requests from partners, authorizations of payment list from sections as well as the invoices from FSP for audit purposes
Performs other duties, as required.
For further information on the JD please click here Download File Finance Associate G6.doc
To qualify as an advocate for every child you will have…
Education:
Completion of secondary education is required.
Professional/university level courses in Accounting and Finance/Business administration is considered as an asset.
Experience:
A minimum of six years of clerical experience in the area of administration, finance and accounting is required.
Language Requirements:
Fluency in English and Arabic is required.
Knowledge of another official UN language (Chinese, French, Russian or Spanish) is an asset.
