Finance Associate

World Food Programme, Suva, Fiji

Skill Required:, Finance and Accounts
Preferred Experience: 
5 years
Closing Date for Applications: 
16th March, 2018

Job Description

The World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger worldwide. WFP pursues a vision of the world in which every man, woman and child has access at all times to the food needed for an active and healthy life.To save lives and protect livelihoods

The World Food Programme (WFP) is supports governments in strengthening their emergency preparedness and response capacities to mitigate the effects of disasters and reduce their impacts on vulnerable populations. This includes building capacities in logistics, supply chain management and communication technologies; strengthening risk reduction tools through Social Safety Net programmes; and bolstering sustainable food security and nutrition solutions. The Pacific region ranks among the world’s most vulnerable to natural hazards. The increase of large-scale humanitarian disasters due to climate change events is considerable. Developing adequate preparatory measures to build disaster-resilient communities in such a challenging environment is a critical priority to save and protect livelihoods.

We are We are seeking suitably qualified Fiji nationals for the Finance Associate position who will coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.


To coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.

KEY ACCOUNTABILITIES (not all-inclusive)

  • Provide the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
  • Support the development and implementation of financial policies and procedures, and assist in setup and implementation of proper accounting procedures, systems and internal controls.
  • Monitor the daily cash position in order to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio.
  • Monitor the centralised registry system in order to process all payments to internal staff and invoices to external suppliers in a timely manner and in accordance with WFP standards.
  • Contribute to the preparation, implementation and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met.
  • Co-ordinate with other teams in order to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.
  • Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft.
  • Monitor and analyse general ledger accounts in order to initiate and achieve corrective actions.
  • Compile data from the WFP database and systems in order to assist in generating and analysing financial reports on a monthly basis.
  • Allocate tasks to other support staff, provide guidance and on-the-job training in management of financial Resources (e.g. managing the petty cash/subimprest account, review and analyse vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and to the required standards.
  • Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field.
  • Perform other related duties as required.


Education: Completion of secondary school education, including or supplemented by courses related to the area of work.


  • Relevant years of progressively responsible support experience, preferable 6 or more years, in a finance or other related fields
  • Has experiece assessing financial health and stability of projects / programming initiatives to verify compliance with in-country local laws.
  • Has experience working with auditors and other third party vendors.

Knowledge & Skill:

  • Proficiency in Windows, SAP, Ms Office (Word, Excel, PowePoint Outlook)
  • Ability to work under pressure and tight deadlines;
  • Has experience analysing, interpreting data and generating relevant reports at national level.

Language: Fluency in both oral and written communication in English and Fijian,


Internal Controls & Compliance:  Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities.

Performance Budgeting, Analysis & Reporting:  Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs.

Resource Management:  Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis.

Financial Mgmt. & Accounting Principles:  Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards.

Supply Chain and Operations Knowledge:  Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).


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