Under the BSSC Finance Manager's guidance and supervision, the Finance Associate oversees the BSSC Accounts Receivable and promotes a client-oriented approach consistent with UNOPS rules and regulations. The incumbent will closely work and collaborate with Programme, Project and Support Services colleagues in the local office as well as with the UNOPS HQ colleagues to exchange information and ensure accurate and consistent service delivery.
Functional Responsibilities:
Implementation of operational strategies and procedures
Fund application
Team management
Monitoring and progress control
Financial reporting and controls
Knowledge building and knowledge sharing
Ensures implementation of operational strategies and procedures, focusing on achievement of the following results:
Ensures full compliance of operations with UNOPS’ rules, regulations, policies and strategies
Assists with input to the content of internal Standard Operating Procedures (SOPs) from an operational perspective, in consultation with the direct supervisor and office management
Monitors the Accounts Receivable Team’s services
Works closely with the finance manager clients/users to ensure efficient implementation of the Accounts Receivable processes
Support delivery of the required services as per the agreed deadlines and initiate corrective actions where necessary
Ensures proper fund application, focusing on achievement of the following results:
Coordinates accounts receivable collection, ensuring the timely collection of payments by project managers and budget owners
Ensures that the accounts receivable logbook is updated and maintained for accuracy of pending funds for collection
Communicates and liaises with field offices/project teams in identifying funds
Provides team performance reports based on management requests
Supports Accounts Receivable team members on their daily tasks and issues.
Ensures that the Accounts Receivable adhere to its service level agreement (SLAs)
Team management:
Facilitates the engagement and provision of high-quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
Provides oversight, ensuring compliance by team members with existing policies and best practices.
Ensures monitoring and progress control focusing on achievement of the following results:
Establishes a solid working relationship between the team and its key stakeholders
Manages communications and ensures that stakeholders are aware of the remittance and accounts receivables team’s activities, deadlines for request submission and updates on policies and procedures
Supports effective financial reporting and control, focusing on achievement of the following results:
Supports the preparation of monthly application schedules and quarterly and year-end statements.
Contacts project colleagues and Regional Offices to verify, correct, add and improve the quality of financial activities of a particular project, including financial reports.
Maintains regularcontact with other finance staff in the organization in the preparation of payments, data reconciliation, client reporting, or audit activities.
Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
Organizes, facilitates and delivers training and learning initiatives for personnel on finance-related topics.
Provides sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and disseminating best practices in human resources.
Contributes feedback, ideas, and internal knowledge about processes and best practices, utilizing them productively.
As a Key Business User, provides financial management support in the Enterprise system's financial management module to internal clients.
Education/Experience/Language requirements:
Education:
High school degree required.
Relevant certification in financial management or accounting a distinct advantage.
A university degree would be an asset and may compensate for some of the required years of experience.
Experience:
With a high school degree, a minimum of 6 years of relevant working experience within the areas of finance, accounting, business administration or related field is required.
Some experience in UN system organizations is desirable.
Language Requirements:
Full knowledge of English as a working language is essential.
Knowledge of another official UNOPS language is an asset.
