Finance Associate

UN Children's Fund, Lilongwe, Malawi

Skill Required:, Business Development/ Resource MobilizationFinance and Accounts
Preferred Experience: 
5 years
Closing Date for Applications: 
25th December, 2018

Job Description

UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, laughter:

UNICEF Malawi Country Programme (2019-2023) is aligned with the Government of Malawi's Growth and Development Strategy (MDGS III) and the United Nations Development Assistance Framework (UNDAF). The programme supports the Government of Malawi to meet its commitment to respect, protect and fulfil children's rights in line with international conventions and standards. The country programme is guided by the principles of children's rights, equity, gender equality, inclusion and resilience, and supports evidence-based, integrative and innovative programming. The vision is that "all girls and boys in Malawi, especially the most disadvantaged and deprived, realize their rights". The programme focuses on: early childhood (parenting, high-impact social services, early stimulation and learning), middle childhood and adolescence (learning, multi-sectoral services, active citizenship), communities (decentralized services and systems, community ownership, social norms), programme effectiveness (monitoring, evaluation, HACT, Innovation, Social Protection and Social Policy and External Communication. The programme is based on "leaving no child behind", realizing "rights for all children in Malawi".

How can you make a difference?

The Finance Associate will support the Operations Manager by providing a variety of specialized tasks and with appropriate execution of a number of key financial tasks, i.e. all transaction processing in compliance with UNICEF financial rules and regulations, accurate recording and reporting on GL accounts as well as support the smooth running of the function in the Business Support Centre Unit (BSC).

Summary of key functions/accountabilities:

  • Conduct thorough quality checks by reviewing and scrutinizing VISION transaction requests (FRs/FCs, Requisitions, Sales Orders, Direct Cash Transfer (DCT) Advances & Liquidations, Direct Payments and Reimbursements) to ensure all supporting documentations and relevant information provided for processing are accurate, adequate and in compliance with established work processes policies, rules, regulations and procedures.
  • Initiate the timely drafting of Harmonized Approach to Cash Transfers (HACT) Transaction requests received from sections. Ensure correctness of calculations on the relevant documents and ensure speedy processing of DCT Liquidations to enhance programme implementation.
  • Act as liaison between the Country Office and Global Shared Service Centre (GSSC) as Finance Local Focal Person (LFP), submitting requests to GSSC in compliance with the established process-split with GSSC as well as monitor status of requests up to completion and closure of case by GSSC.
  • Initiate correspondence to verify data, answer/address queries/concerns from GSSC/Sections/Units and timely follow up and obtain additional information on financial transactions and provide trouble shooting functions as required.
  • Record all deposits made to the UNICEF accounts in a timely and accurate manner in VISION.
  • Review and compile all supporting documentations of daily Bank Communication Management payments made by GSSC, print related payment advices for final review and validation of the payments. Prepare cheque payments for collection by payees.
  • Assist on all aspects related to preparation of reports, compilation of data and answering queries on funds received, adjustments made to GLs to ensure financial compliance, accuracy and completeness of data for its inclusion into statement of accounts and adjustment of budgets. Advise of discrepancies and assist to analyze and resolve differences in the records.
  • Assist mid-year, year-end closure accounts and assist in the preparation of year-end reports related to, accounts payable, prepayment, PAR, Income & Expense, receivables (VAT), unapplied receipts, etc.
  • Maintain financial and accounting records for safekeeping and ease of reference.
  • Support orientation of new staff members and refresher sessions to ensure quality submission of the different categories of service requests to the Business Support Centre.
  • If required by BSC to support, undertake assessments and spot checks for partners.
  • Performs other duties, as required.

To qualify as an advocate for every child you will have:

  • A completed secondary education, preferably supplemented by technical or university courses in the field related to Finance, Accounting, Budget or Business Administration, is required.
  • A minimum of six years progressively responsible experience in financial management is required.
  • Work requires good understanding and application of the administrative and financial rules, regulations, policies and accounting procedures.
  • Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
  • Experience with SAP or other similar ERP system is an asset.
  • Experience with IPSAS is an asset.
  • Relevant experience in a UN system agency or international organization is considered as an asset.
  • Fluency in English and a local language is required.

For every Child, you demonstrate:

UNICEF's core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are:

  • Analyzing (II)
  • Learning and Researching (II)
  • Planning and organizing (II)
  • Following Instructions and Procedures (II)
  • Applying Technical Expertise (II)


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