Finance Clerk

United Nations Development Programme

Kuala Lumpur, Malaysia

Experience: 5 to 10 Years

Skill Required: Accounts and Finance

With offices in Copenhagen, Kuala Lumpur, Dakar, Amman, Panama City and Istanbul, the Global Shared Services Centre (GSSC) services over 180 countries, 40,000 personnel and more than 40 other UN Agencies and Organizations. Through its functional service lines, GSSC ensures high quality and timely delivery of human resources, financial and procurement services as well as information and innovative tools to its various clients and stakeholders. The GSSC is led by the Director, who reports to the Director of Bureau for Management Services (BMS). Reporting to the Finance Specialist/Analyst, the Finance Clerk works collaboratively within the GSSC Finance Service Delivery Teams with a client-oriented approach.

Duties and Responsibilities

Ensures implementation of operational strategies and procedures, focusing on the achievement of the following results:

  • Full compliance of financial processes and financial records with SOPs, IPSAS and UN/UNDP rules and regulations, policies, strategies and the Internal Control Framework (ICF).
  • Provision of inputs to the elaboration of work plans.

Provide accounting, finance and administrative support, focusing on the achievement of the following results:

  • Assistance with the proper control of the supporting documents for payments, financial reports, procureto-pay, record to report, revenue and payment execution.
  • Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, monthly payment orders (MPOs) and other entitlements are duly processed.
  • Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures, and potential funding problems.
  • Follow-up with clients for information relating to clustered services.
  • Extracting, inputting, copying and filing data from various sources.
  • Maintenance of the proper filing system for financial records and documents.
  • Ensure proper adherence to Service Level Agreement (SLAs) and contribute to the establishment of a continuous improvement environment.

Support the facilitation of knowledge building and knowledge sharing in the Finance Unit, focusing on the achievement of the following results:

  • Participation in Finance training activities.
  • Contribute to knowledge networks and communities of practice.

Required Skills and Experience

Academic Education 

  • Secondary Education with specialized certification in accounting and/or Finance. University degree in Finance or Accounting desirable.
  • Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.

Relevant Work Experience

  • Minimum 4 years with secondary school education or 1 year with a Bachelors’ degree of relevant experience in finance at the national or international level.

Required skills and competencies

  • Experience in the usage of computers and MS Office packages.
  • Advanced knowledge of spreadsheet and database packages.
  • Hands-on experience with CRM.
  • Hands-on experience with Enterprise Resources Planning (ERP), preferably with PeopleSoft/Oracle.
  • Knowledge of IPSAS and/or IFRS is required for external candidates.

Required Language(s)

  • Fluency in English. Knowledge of any other UN languages (French/Spanish/Arabic) is desirable